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Manager, Procurement Operations

Manager, Procurement Operations

Palm Beach State CollegeLake Worth Beach, FL, US
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Join Our Team!

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About This Role

Responsible for managing complex procurement and contracting of goods and services, including capital construction services for the College. Oversees the daily operations of the purchasing and central receiving departments.

What a Day of a Manager, Procurement Contracts Looks Like :

Plans, manages, and organizes procurement activities including solicitation, evaluation, contract negotiation, award, and contract management in accordance with applicable statutes and regulations, policy, and best practices.

  • Oversees contracts, commodities, and accounts including ERP-integrated accounts. Drafts contracts, reviews contractor documentation, takes efforts to avoid lapses in contract coverage, resolves disputes, and ensures that deliverables have been met.
  • Reviews and issues purchase orders within delegated authority thresholds. Trains staff on issuing purchase orders and ensures compliance with related policies, procedures, and regulations.
  • Provides support for College-wide strategic initiatives with cross-functional teams; leads change management efforts and implementation of new processes and best practices as these relate to procurement and contracting.
  • Researches and evaluates best practices and drafts procedures and policies related to procurement and contracting. Ensures the greatest value to the College is maintained.
  • Develops relationships with suppliers and manages supplier on-boarding.
  • Assists with the continuous improvement and efficient use of the College's ERP system. Oversees the testing of updates and releases related to procurement transactions in the system.
  • Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures.
  • Guides, leads, reviews, verifies, observes, and manages the work of direct and indirect reports. Monitors and evaluates the performance of employees.
  • Performs other job-related duties as assigned.

We'd Love to Hear From You If You Have the Following :

Education and Experience :

  • Bachelor's degree
  • Five years of related experience
  • Supervisory experience

    • Knowledge of :

  • Complex public procurement and contracting management with focus on federal and state policies, laws, regulations, and best practices
  • Capital construction delivery methodologies and procurement practices
  • Microsoft Office Professional or similar application

    • Skilled in :

  • Negotiating contracts with suppliers
  • Research and data analysis to arrive at valid conclusions, recommendations, and plans of action
  • Strategic thinking including effective planning, setting goals, monitoring progress, tracking results, and making appropriate adjustments to plans based on circumstances and context
  • Attention to detail while maintaining effective time and task management
  • Motivating employees to apply the effort necessary to attain organizational and departmental goals

    • Ability to :

  • Read and interpret contracts, laws, and other legal documents
  • Express and present complex concepts and information in a manner easily understood by others
  • Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service
  • Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness

    • Licenses, Registration, Certifications, or Special Requirements :

  • Regular physical attendance required

    • Preferred, but Not a Must :

    Education and Experience :

  • Master's Degree in Business Administration, Public Administration, Supply Chain, or related field of study

    • Knowledge of :

  • Florida Public procurement and contracting management
  • Enterprise Resource Planning software

    • Licenses, Registration, Certifications, or Special Requirements :

  • Certified Public Procurement Officer (CPPO), Certified Public Procurement Buyer (CPPB), or similar certification

    • Work Environment and Physical Demand :

  • Reach and grasp objects
  • Stoop, bend, kneel, crouch, or crawl
  • Stand for extended periods of time
  • Use of video display terminal
  • Use of manual dexterity and fine motor skills
  • Communicate information orally and in writing
  • Receive and understand information through oral and written communication
  • Proofread and check documents for accuracy

    • This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

    The minimum base pay for this position starts at $61,854.00 annually; however, the offer may vary based on the candidate's education and experience.

    Application Deadline : This position is open until filled with an initial review date of April 17, 2025.

    Wait, There Is More!

    Culture : Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

    Education Benefits : Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

    Health and Wellness : Medical, dental, vision, disability, life insurance, parental leave, and more.

    Generous Time Off : Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

    Panther Perks : Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

    Professional Development : Leadership programs, professional learning workshops, and more.

    Retirement Investments : State retirement plan options and voluntary 403(b) and 457 plans.

    Ready to Apply? Here's Your Application Preparation!

    Please review the following information to apply for a position at Palm Beach State College :

    Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.

    Background Check / Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.

    An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

    The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.

    Application Deadline : This position is open until filled.

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    Manager Manager • Lake Worth Beach, FL, US