Executive Assistant Full-time Days

Administrative Assistant

This position would support the CNO (Chief Nursing Officer) and Vice President of Nursing Operations.

As an Administrative Assistant, your strong organizational, clerical, and interpersonal skills support the daily organizational operations. Working under supervision, you're responsible for a variety of tasks including interacting with managers, patients, visitors and colleagues to provide direction, communicate services, and answer questions. Empowering others with knowledge is your focus as you help to improve utilization of the medical self-help terminals, concierge services, and other initiatives.

Your invaluable assistance impacts everyone you meet. You look for new ways to incorporate your can-do spirit into everything you do. We love that about you and so we elevate your dedication by giving you a voice and helping you feel seen, supported, and celebrated as a valuable member of our healthcare team. We're in this together.

Your experiences, knowledge, skills, team mentality, and your "little something extra" all add up to you. And we're excited to get to know you and find out what you'll bring to this administrative assistant role.

Your Everyday

Perform clerical tasks for multiple professionals and supervisors / managers in the department to support department operations.

Type letters, memoranda, reports, contracts, forms, manuals, documents and other materials from drafts or standard formats using MS Word; proofread and correct completed work.

Coordinate activities, meetings, schedules, recording and transcription of monthly staff meetings, and other department meetings as needed.

Enter data into spreadsheets or existing databases including referrals and verbal orders, run and distribute routine reports, and maintain lists and logs.

Provide clerical support to facilitate smooth operation of the department.

Sort and distribute department mail and answer routine correspondence on own initiative.

Maintain, monitor, and order office supplies, stationery, and adequate supply of forms.

Perform a variety of clerical tasks including, but not limited to copying and faxing.

Organize and maintain department files, schedules and correspondence for senior staff.

Serve as first point of contact for visitors and callers to the department or facility.

Answer, screen, and respond to calls and inquiries or refer to department staff.

Take calls from field staff regarding schedule changes and advise field staff when patients do not need to be seen due to hospitalization or other transfer.

The Must-Haves Minimum :

High school diploma / GED or one year work experience in an office / healthcare setting.

Days (United States of America)

LCMC Health is a community. Our people make health happen. While our NOLA roots run deep, our branches are the vessels that carry our mission of bringing the best possible care to every person and parish in Louisiana and beyond and put a little more heart and soul into healthcare along the way. Celebrating authenticity, originality, equity, inclusion and a little "come on in" attitude is the foundation of LCMC Health's culture of everyday extraordinary.

University Medical Center, a world class academic medical center in LCMC Health's incredible community of care, is the largest medical training center for healthcare professionals in Louisiana and has long served as the region's safety net hospital for poor and underserved communities for 300+.

Your extras

• Deliver healthcare with heart.
• Give people a reason to smile.
• Put a little love in your work.
• Be honest and real, but with compassion.
• Bring some lagniappe into everything you do.
• Forget one-size-fits-all, think one-of-a-kind care.
• See opportunities, not problems it's all about perspective.
• Cheerlead ideas, differences, and each other.
• Love what makes you, you - because we do

LCMC Health is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law. The above job summary is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. LCMC Health reserves the right to amend and change responsibilities to meet organizational needs as necessary.

Simple things make the difference.

1. To get started, take your time to fully and accurately complete the application for employment. Incomplete applications get bogged down and are often eliminated due to missing information.

2. To ensure quality care and service, we may use information on your application to verify your previous employment and background.

3. To keep our career applications up-to-date, applications are inactive after 6 months and, therefore, require a new application for employment to be completed.

4. To expedite the hiring process, proof of citizenship or immigration status will be required to verify your lawful right to work in the United States.