Bids & Proposals Specialist

Bids & Proposals Specialist

We are seeking a highly organized and detail-oriented Bids & Proposals Specialist to support executive operations and manage the end-to-end process of proposal and bid preparation. The ideal candidate has a strong background in content writing, project coordination, and executive assistance, with the ability to craft persuasive materials, manage deadlines, and maintain efficient workflows across departments.

This role requires a professional who thrives in a fast-paced, international environment and can balance administrative precision, creative writing, and digital communication, including basic social media planning and management.

Core Competencies

• Excellent written and verbal communication skills with strong business writing acumen.
• Proven experience in bids and proposal writing, including editing, formatting, and submitting polished documents.
• Strong organizational and project management skills able to manage multiple priorities and stakeholders.
• High attention to detail with an analytical and creative mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with CRM tools, project management systems, and collaboration software (Teams, Asana, or similar).
• Understanding of social media management and content scheduling tools (e.g., Buffer, Hootsuite, or native platform scheduling).
• Discretion, professionalism, and the ability to handle sensitive information with integrity.
• A proactive, self-driven, and adaptable attitude in a fully remote environment.

Job Responsibilities

Bids, Proposals & Content Writing

Social Media Planning & Communications

Project Coordination

Executive Assistance