Secretary Riverview Middle School #3842

DEFINITION : Under general supervision performs work of moderate difficulty in providing basic secretarial / clerical assistance; and performs related work as required.

Work Length : 8 Hours per day

Days Worked : 228 Days

EXAMPLES OF DUTIES :

• Takes and transcribes correspondence memoranda reports and minutes of meetings from oral or machine dictation rough drafts or instruction
• Performs a variety of clerical work related to the function to which assigned including use of a typewriter computer terminal and other standard office equipment
• Compiles and types a variety of documents technical and statistical reports budgets and other materials where knowledge of format and presentation is necessary
• Answers correspondence independently
• Reviews and checks documents records and forms for accuracy completeness and conformance to applicable rules and regulations
• Posts information to records where selection is based on use and purpose of the records
• Compiles and tabulates statistical data
• Services as receptionist
• Screens visitors and telephone calls
• Answers inquiries and furnishes information concerning standards procedures and programs
• Develops and maintains files and records
• Orders and maintains supplies and materials
• Opens sorts and distributes mail
• Makes appointments
• Operates varied office equipment
• May supervise one or more subordinate employees
• Schedules and coordinates departmental and district meetings
• Keeps tapes and transcripts of meetings
• Prepares correspondence memos and agendas for meetings within guidelines of the Education Code Sections
• Maintains case files ensures that due process is followed in cases of suspension expulsion and truancy
• Maintains financial records makes bank deposits and balances bank statements
• Maintains records and quarterly reports
• Audits and calculates billing forms
• Schedules audio-visual and other types of equipment
• Performs master scheduling functions
• Interprets printouts
• Maintains daily records of scheduling processes
• Assists new students in orientation procedures
• Receives checks
• Processes and distributes all report cards
• Maintains files relating to student disciplinary concerns
• Serves as an information source regarding school matters to the public through telephone inquiries or visitation to the office
• Assists in some aspects of registration and attendance
• Reviews and relays telephone messages between parents and teachers regarding school related matters
• Compiles types and monitors specific budgets
• Arranges for home instruction
• Trains and supervises students
• Prepares the master calendar
• Provides and prepares various forms such as for lockers and use of premises
• Prepares daily bulletins election ballots time sheets student body cards programs senior ball bids
• Assists in preparation of graduation exercises
• Arranges for bus transportation
• Arranges for chaperones

DESIREABLE QUALIFICATIONS :

Training and Experience : Two years of responsible office experience. Some positions may require one year of stenographic experience or an equivalent combination of training and experience.

Knowledge and Skills :

School position may require some skill in administering first aid.

DIABLO UNIFIED SCHOOL DISTRICT5 / 90

Key Skills

Integration,Advocacy,Animation,Back Office Support,Bid Management

Employment Type : Full-Time

Experience : years

Vacancy : 1