Mail Services Coordinator

This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people

and empowering them to

thrive, grow meaningful careers and to find a place where they belong.

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

This position is responsible for managing all aspects of mail and package services across the facility, including daily mail sorting and delivery, package logistics coordination, and site support services. The role requires strong organizational skills and attention to detail to ensure efficient mail operations and provide additional administrative support as needed.

Your day-to-day tasks will include :

Pick up, sort, date, stamp and deliver mail from various sources including UPS and guard posts

Manage package deliveries from multiple carriers (FedEx, UPS, USPS, DHL, Amazon) including logging on manifest systems

Create and deliver desk name tags based on email requests received

Coordinate warehouse pickups for late deliveries and ensure proper documentation

Work on signage projects for the site and conduct site walks to identify nameplate needs

• Process outgoing packages for UPS, USPS, and FedEx shipments

Service copy stations across 20 locations with paper supplies

Assist with employee desk moves and relocation projects

Provide backup key access and vendor escort services as required.

Physical Requirements :

Repetitive bending, crouching, kneeling, reaching, twisting, sitting, standing, and walking.

Ability to climb ladders up to 30 feet and walk facilities throughout the day

Lifting parts and tools weighing on average 20 pounds, occasionally weighing up to 49 pounds

Dexterity in eye / hand coordination, feet (foot pedals) manual (picking, pinching, holding, grasping), and wrist motion (repetitive flexion / rotation)

Working conditions may include small spaces, dust, fumes / odors, hot / cold temperatures, inside / outside noise, vibration, standing on concrete for long hours and wet or uneven surfaces.

Desired experience and technical skills

Required :

At least two years of experience in corporate mailroom operations

Experience with UPS, Federal Express, and courier services

Proficiency in Microsoft Excel, Word, and internet use

Strong organizational and time management skills

Attention to detail for accurate package logging and mail sorting

Physical ability to lift packages and walk throughout the facility

Basic computer skills for email communication and manifest logging

Professional communication skills for interaction with employees and vendors

​ Preferred :

Previous experience in mail services or logistics coordination

Familiarity with package tracking systems and courier services

Experience with office support services and administrative tasks

Knowledge of office equipment maintenance and supply management

Estimated compensation for this position :

49,600.00 - 62,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location :

On-site -San Francisco, CA If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.

We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and / or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

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Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

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