Administrative Assistant

Administrative Assistant

The Administrative Assistant is responsible for the compilation, maintenance, and reporting of records.

Responsibilities

• Manages / creates complex spreadsheets / documents in Microsoft Office Suite including Excel, Word, PowerPoint.
• Manages / maintains billing / invoicing spreadsheets.
• Exhibits professional demeanor with all phone, email, and correspondence exchanges.
• Performs office and clerical duties such as scanning / making copies, sending and receiving faxes, distributing faxes to appropriate staff / department, and obtaining signatures on documents as needed.
• Generates, prepares, reconciles, and maintains files on invoices, shipments, and supplies.
• Coordinates equipment maintenance and repairs.
• Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs.
• Maintains and updates logs, records, and / or files.
• Follows all company assigned protocols, procedures, and assignments with integrity.
• Manages and tracks required compliance records, ensuring all documentation is accurate.
• Composes, types, and proofreads reports, statistical data, or agendas.
• Owns and maintains the department calendar.
• Duties and responsibilities may be added or changed at any time at the discretion of your supervisor, formally or informally, either verbally or in writing.
• High dependability and concern for others to ensure needs of others are met.
• Advanced communication skills (verbal and written) including proficiencies with spelling, grammar, and punctuation.

Qualifications