Senior Core Directorate PM Support

Cape Fox subsidiary Eagle Health, LLC is seeking candidates for a Senior Core Directorate PM Support to support a government customer at Ft. Detrick . This position is contingent upon contract award.

Incumbents are encouraged to apply!

The salary range ( or hiring range ) for this exempt position has been established at : $105,000 - $119,000.

The above salary range represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. In addition, we offer a variety of benefits including company holidays, paid time off, health insurance, dental insurance, vision insurance, life and disability insurance, tuition reimbursement, as well as 401K with company match. This job will be posted until filled or withdrawn.

Job Summary

The Employee shall support tasks within the Core Support Directorate including Division of Medicine (DoM), Pathology Division, Regulated Research Administration Division, and Veterinary Medicine Division. Employee shall be proficient in EXCEL, MS Project, and have demonstrated ability to (a) work independently (b) form and lead teams, (c) multi-task in a high-paced environment, (d) assist in gap coverage and training of new PMs as appropriate, and (e) communicate effectively both verbally and in writing.

Essential Functions and Responsibilities

• Research Proposal Support. Employee shall assists Division PIs in the preparation and review of all new research proposal submissions and / or change requests impacting in-progress research. Verifies that Project Review Committee (PRC) document packets are complete and properly routed. Works with various support areas to resolve any issues. Tracks the status of all assigned Division's submissions to RPO's BIP Office and works with BIP staff to resolve any issues during the review and approval processes.
• Research Agreement Support. Employee shall work with Division PIs to ensure completeness of agreement packets and ensures correct routing for approval. Work closely with RPO's ORTA to maintain a working knowledge of agreement processes and procedures to provide knowledgeable support to Division PIs.
• Budget Estimates and Service Rate Calculations. Employee shall track project-related staffing coverage (FTE; full time equivalents) for assigned Division's scientific personnel funded by projects by month. Consolidate and report Division-level data for Command Budget Estimate (CBE) and other financial or project related taskers. Employee shall assist with service rate calculations for Core support divisions. Assists with Directorate-level and Division-level changes in budgets / execution.
• Tracking Project Schedule and Performance. Employee shall consolidate, review and report on assigned Division's task execution metrics. Identify, prevent or resolve project issues and risks. Inform Division and RPO leadership of significant issues and risks, assist in developing risk mitigation strategies, and assist in developing get well plans for in trouble projects. Participate in the development and conduct of Division, Directorate and Command level Review & Analysis (R&A).
• Monthly Budget Execution. Employee shall consolidate, review and track budget execution reports. Assess Spend Plans to ensure projects are being executed according to approved plans. Assist Division PIs in identifying solutions to issues / risks and report status to Division leadership regularly. Maintain accessto the GFEBS and DMLSS system, to track expending and expiring funds. A ssist PIs in fund execution and expending. Interact with budget officials to better communicate spending plans and deliverables. Manage and monitor equipment acquisition and correct funds appropriation. Ensure correct execution of travel and printing funds.
• Project Change Requests (CR). Employee shall tracks all Division CR submissions and monitor status. Conduct quality checks of CR documentation prior to submission and assists in the identification of causes and solutions related to cost, schedule and scope changes. Create, revise, review, and manage CR requests IAW standardized / established rules.
• Data, document and manuscript support. Employee shall provide quality control / quality review support of all project-related documents to enhance quality through standardization. Compile Division level data as requested to support project / science related taskers (Institute or higher Command requests). Assist with initiation of Dual Use Research of Concern (DURC) reviews when necessary. Monitor due dates of project report deliverables and assist Division PIs to complete internal reviews prior to sponsor submission.
• Training and mentorship. Employee shall provide training and mentorship for newly hired or current PMs on USAMRIID-specific procedures, systems and processes as required. May provide project management support to other Directorates or Divisions as determined and directed by Institute leadership. May also support special efforts within the Institute in cases where project management skills support a collective Institute mission.
• Project Execution. Employee shall communicate and coordinate with Division Chief, PIs, study staff, and service areas to facilitate project execution. Track and assist with completion / documentation of critical tasks, deliverables, milestones, agreements, and purchases required to execute projects. Conduct required product / service research, documentation, and obtain approvals required to procure equipment, supplies, and service contracts.
• Employee shall participate in weekly meeting with Directorate / Division / Branch leadership and funding agency to facilitate PM discussion and provide updates and progress execution. Participate in Scientific Progress report meeting with researchers to track project progress and adjust timeline and spending plans.
• The Employee shall assist in the preparation of technical reports, new proposals, and manuscripts as requested. The Employee may be required to travel and participate with the government at scientific conferences or meetings with funding agencies to assist in the identification of funding opportunities. The Employee shall identify, record, and report potential opportunities to the TPOC for consideration and evaluation.
• On average, the Employee shall be expected to directly facilitate annual project execution of approximately $10-15M in research and oversee a Directorate research portfolio of approximately $20-$30M.