Office Manager

Job Description

Job Description

We are looking for a highly organized and proactive Office Manager to join our team in Honolulu, Hawaii. In this role, you will oversee daily office operations, provide administrative support to senior staff, and ensure a seamless and efficient work environment. This is a Contract to Permanent position within the Real Estate & Property industry, offering the opportunity to contribute to a dynamic workplace. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities :

• Manage daily office operations, including organizing workspaces, sourcing supplies, and maintaining an efficient environment.
• Provide administrative support to senior leaders by preparing correspondence, reports, and presentations.
• Coordinate meetings and events, including scheduling, preparing materials, and arranging catering as needed.
• Oversee HR-related tasks such as onboarding new employees and setting up their workspaces and equipment.
• Maintain inventory of office and kitchen supplies, ensuring timely replenishment and organization.
• Handle mail distribution and ensure packages are directed to the appropriate recipients.
• Arrange travel and process expense reports for staff members.
• Assist with office relocations, facility upgrades, and maintaining office furniture and decor.
• Troubleshoot basic IT-related issues and coordinate with technical support when necessary.
• Represent the company at community events, managing logistics and reservations.
• Minimum of 3 years of experience in office management or administrative roles.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Excellent communication and interpersonal skills, with an attentive and approachable demeanor.
• Ability to handle confidential information with discretion and integrity.
• Strong problem-solving abilities, including troubleshooting basic IT and operational issues.
• Self-motivated, detail-oriented, and capable of working independently.
• Experience in coordinating events and managing cross-departmental tasks.