Administrative Assistant (Cleveland)

Avanciers is seeking a highly skilled Administrative Assistant for an exciting opportunity with one of our Fortune 500 clients, based in Cleveland, OH.

Role : Administrative Assistant

Work Location : Cleveland, OH 44122 (Onsite)

Overview :

The Administrative Site Support Specialist provides essential administrative and operational support, helping maintain an organized office environment and ensuring smooth day-to-day operations.

Key Responsibilities :

Serve as the on-site point of contact for facility support requests, issue investigation, and resolution.

Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown.

Provide logistical and administrative support for onsite committees and employee engagement teams.

Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates.

Assist with creating, preparing, and maintaining documents and resources to support team operations.

Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials.

Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment.

Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed.

Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc.

Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services.

Serve as the site point of contact for vendors and service providers to ensure high-quality service and timely support.

Provide backup coverage and assistance at the front desk as needed

Other administrative tasks and duties as assigned

Qualifications :

23 years of relevant experience or training in a professional office environment, supporting administrative or office operations.

High School Diploma required

Associate degree or equivalent preferred

Skills and knowledge :

Effective written and verbal communication skills

Detail oriented with excellent organizational skills

Excellent interpersonal skills and have a Customer Focus attitude

Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams