Business Operations Associate & Event Planner

Attivo PartnersSan Francisco, CA, United States

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Business Operations Associate & Event Planner

Join to apply for the Business Operations Associate & Event Planner role at Attivo Partners

Business Operations Associate & Event Planner

Join to apply for the Business Operations Associate & Event Planner role at Attivo Partners

Join the Rapidly Growing Team at Attivo Partners!

Are you dedicated to excellence and eager to advance your career? Passionate about technology and startups? Excited to work with some of the most innovative early-stage companies in the world? If so, Attivo Partners is the place for you!

Why Attivo?

Attivo Partners is a fast-growing full-service finance and accounting consulting firm headquartered in San Francisco, with a presence in major startup hubs across the US. Our remote teams specialize in providing fractional CFO and accounting services to venture-backed emerging growth clients, supporting their journey from inception to over $50M in revenue.

What We Offer :

Collaborative Environment : Work alongside a talented team with extensive experience in venture-backed companies. At Attivo, we believe in teamwork and value the unique insights and creativity each member brings.
Culture of Growth : We thrive on the challenges presented by diverse and exciting clients, offering unparalleled learning and professional development opportunities.
Mentorship and Training : We are committed to nurturing talent and providing ongoing mentoring and training to help you grow personally and professionally.
Flexibility : We understand the importance of balance and are dedicated to maintaining a culture that supports your career and personal life.

Our Values :

Lasting Relationships : We build solid and enduring connections with our clients and team members.

Data-Driven Insights : We leverage data to drive intelligent decisions and impactful results.

Growth-Focused Mindset : We embrace opportunities for continuous improvement and innovation.

Collaboration-First : We prioritize teamwork and believe the best solutions come from working together.

Culture-Conscious : We foster a supportive and inclusive culture where everyone can thrive.

Join us at Attivo Partners and be part of a team that's shaping the future of finance and accounting for startups. Let's grow together!

Role Overview

The Business Operations Associate & Event Planner is a dual-role position that ensures seamless internal operations while planning and executing impactful company events. This individual will provide administrative and logistical support to internal teams, coordinate cross-functional workflows, and lead the execution of employee engagement activities, retreats, and company-wide events. The ideal candidate is detail-oriented, highly organized, and able to thrive in a dynamic, fast-paced environment.

Responsibilities

Operational Support

Support daily administrative functions for internal operations

Assist with internal process documentation, project tracking, and workflow improvements

Act as backup support to Executive Assistants and assist with calendaring, travel, and logistics as needed

Coordinate technology access logistics for new hires in partnership with People & Talent

Manage internal tools and platforms used for scheduling, communications, and reporting

Provide excellent internal customer service to employees and leadership

Assist in identifying areas for process improvement and propose solutions to enhance efficiency, productivity, and promote a culture of excellence

Provide administrative support for ad hoc projects

Event Planning & Execution

Plan, coordinate, and execute company-wide events including (4) annual regional gatherings, US annual retreat, and regional coworking days

Develop event timelines, budgets, and vendor relationships

Coordinate logistics such as venues, travel, meals, supplies, communications, and agendas

Act as on-site or virtual point of contact during events to ensure smooth execution

Solicit and analyze feedback to continuously improve event experiences

Collaboration

Maintain Slack channels, Monday boards, and other internal and client collaboration tools

Facilitate internal meetings, including : All Hands, Water Coolers, Game Nights, Lunch & Learns, Collaboration calls

Administer reward and recognition programs

Requirements

Strong skills in streamlining operations, problem solving, and team building

Proven experience in managing large-scale events from initiation to completion

Proven ability to identify inefficiencies and drive implementation of process improvements

Strong tech experience in the following preferred : Monday, Slack, Google Workspace, Dropbox, Lastpass, Rippling, and Bizinta

Excellent verbal and written communication skills

Clear and concise communicator. Able to convey ideas efficiently and succinctly.

Able to convey ideas efficiently and succinctly

Excellent organizational skills and attention to detail

Excellent interpersonal skills with good negotiations skills and the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy

Excellent time management skills with a proven ability to meet deadlines

Ability to maintain a high level of integrity and confidentiality

Ability to operate with minimal guidance while exhibiting critical thinking

Ability to juggle multiple projects under tight timeline

Ability to be flexible and adapt to learn various software platforms

Ability to work independently and collaboratively across teams

Flexible and able to adapt quickly in a changing environment

Experience managing vendors and budgets preferred

Demonstrated emotional intelligence and self-awareness in interpersonal interactions

Education & Experience

3-5 years of experience in operations, administration, or event planning roles

Bachelor's degree in a related field, or equivalent work experience, required

Microsoft Office Suite. Advanced experience in Excel required.

Experience with Monday.com, Bizinta, Rippling - preferred

Professional Attributes

Positive, proactive, and service-oriented mindset

Ability to anticipate needs and solve problems with minimal direction

Strong sense of ownership and accountability

Strong judgment in prioritizing tasks and delivering value efficiently, aligned with a 'progress over perfection' mindset

Prior experience in a remote or hybrid work environment

Event planning certification (e.g., CMP) is a plus but not required

Professional curiosity and creativity

Passionate desire to learn and to support continuous improvement

Must be a problem solver, creative thinker, and resourceful, with the ability to think outside the box

Ability to learn quickly, make an immediate impact

Location / Travel

Remote – Pacific Time Zone

Ability to travel at least twice a year for All-Staff Retreats & Regional Meetups

Reports To : VP

Salary Range : $85,000-$115,000 per year, plus bonus (based on experience)

Position Status : Full-Time Exempt

Benefits

Benefits for full-time employees include : Health, Dental, and Vision Insurance (100% coverage for employees on base plan, 70% coverage for additional family members), participation in Flexible Spending Accounts and 401(k), 3 weeks PTO, voluntary Life Insurance & Disability plans, and work-from-home allowance. Primary caregivers and others requiring a flexible work schedule or reduced hours are encouraged to apply; benefits may be prorated for part-time hires.

Final Notes

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Attivo Partners is an equal opportunity employer and is committed to a diverse workplace. People from diverse racial, ethnic and cultural backgrounds, women, LGBTQ+ individuals, and persons with disabilities are highly encouraged to apply.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Accounting

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Event Planner • San Francisco, CA, United States