Executive Assistant, Amazon Health Finance

Executive Assistant Opportunity At One Medical

Have dreams of working in a start-up environment? Join our Finance team at One Medical, where we're transforming how healthcare organizations operate! If you're passionate about building and improving processes - this is your opportunity to shine.

We're seeking an experienced Executive Assistant to support two Directors in our Amazon One Medical Finance organization, with opportunities to provide coverage for our VP of Amazon Health Services Finance. You'll join a close-knit, high-performing team where your ideas and innovations will directly influence how we operate. This is more than just calendar management - you'll be a key partner in shaping our operational excellence and driving process improvements that impact our entire organization. This fast-paced, strategic role requires proven leadership abilities, exceptional judgment, and a forward-thinking mindset. A high level of integrity and discretion in handling confidential information is essential, as is sophistication in managing complex stakeholder relationships. We're looking for someone who drives innovation and thrives in ambiguous situations.

You will be an influential communicator who can manage complex situations and build strong partnerships across senior leadership teams. Understanding of organizational dynamics and ability to navigate business relationships is crucial. This role offers excellent visibility and growth potential for a talented Executive Assistant looking to advance their career.

This role requires five (5) days a week in office. Key job responsibilities include :

• Manage complex calendars for two Directors and provide strategic coverage for VP calendar, including high-stakes meetings, travel arrangements, and competing priorities.
• Drive special project initiatives focused on process improvement and operational excellence.
• Serve as a key point of contact, effectively managing communications and requests from senior stakeholders across One Medical and Amazon Health organizations.
• Prepare and proofread executive-level communications, presentations, and strategic documents with exceptional attention to detail.
• Lead and coordinate high-visibility team activities including All Hands meetings, business reviews, and strategic planning sessions.
• Track and manage critical action items, ensuring timely follow-up on strategic initiatives.
• Maintain strict confidentiality while handling sensitive business information and documents.
• Partner with other EAs to implement and standardize best practices across the organization.
• Process complex expense reports and maintain accurate financial tracking.
• Support cross-functional projects that drive operational improvements.
• Anticipate leadership needs and proactively address potential issues or conflicts.
• Coordinate strategic communications and maintain critical team documentation.

A day in the life centers on providing strategic support to two Directors while partnering with fellow Finance and Business EAs to build and implement new mechanisms that elevate our EA community. You'll balance critical meeting preparation and process improvement initiatives, working closely with Finance leadership and business teams.

You'll collaborate regularly with :

Success means expertly managing priorities while driving operational improvements and building strong partnerships to enhance how EAs work.

About the team :

Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.

Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren't focused on how many hours you spend at work or online. Instead, we're happy to offer a flexible schedule so you can have a more productive and well-balanced lifeboth in and outside of work.

Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we're building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.