Executive Assistant

At Botanic Tonics, we know our world is fast, noisy and distracting. It can easily leave us feeling tied up, strung out and not ourselves. Maybe you think the more supercharged you are, the better you'll be. Maybe escape is the only way for you to truly feel free. We're not judging - we just have a different point of view. Because we're not a fuel for keeping pace with the rat-race of every day. We're not an elixir that transports you through the clouds to a tranquil place. We're kava products with blends of other naturally active ingredients, designed to bring you down to earth and into the present, so you can make the most of every moment.

Why waste effort trying to quiet the noise when you can tune into it, to hear the one voice that matters? We believe choosing to engage with the here and now is more fulfilling. It makes us feel good, enriches our lives, and brings out our best selves.

Be Present. Be You. When you can truly be there, you feel free.

Overview

We're seeking an experienced Executive Assistant to provide comprehensive administrative and project support to the Chief Executive Officer (CEO) and Chief Sales Officer (CSO). This highly visible role requires exceptional organizational skills, strong judgment, and the ability to anticipate needs in a fast-paced, high-growth environment. The Executive Assistant will serve as a trusted partner to senior leadership, ensuring seamless scheduling, event planning, office management, and cross-functional coordination.

Key Responsibilities :

Scheduling, Planning & Coordination

• Own and manage the complex calendars of the CEO and CSO; assist with prioritization and time management.
• Arrange all car services, transportation, hotel reservations, and travel accommodations for the CEO and CSO.
• Schedule and coordinate leadership team meetings, company-wide meetings, and monthly board updates; develop agendas, capture minutes, and track follow-ups.
• Partner with functional leaders to coordinate presenters and topics for monthly all-hands meetings; create and manage the shared PowerPoint deck.
• Lead weekly coordination with the Leadership Team and manage agendas for meetings

Event Planning & Support

Office & Administrative Management

Qualifications

Benefits Overview : Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule.

Botanic Tonics is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, veteran status, marital status, gender identify, sexual orientation, national origin, liability for military service, or any other characteristic protected by applicable federal, state, or local law. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. Botanic Tonics reserves the right to defer or close a vacancy at any time.