ACCOUNTS PAYABLE

ODD Fellows Home of Massachusetts -

Processes invoices :   opens mail, codes with correct G / L, including breaking down invoice amounts to different G / L numbers, attaches packing

list / purchase order, attains department head and administrator signatures, enters into Achieve system and files in open AP file.

Processes check run :   runs ATB and circles invoices to pay with administrators’ approval, processes and mails checks and files invoices in paid AP file.

Verifies AP statements received in the mail for accuracy and requests copies of missing invoices when necessary.

Copies and monitors invoices that are awaiting credit to assure credit is received.

Verifies agency invoices including hours and rates, codes to the correct G / L including breaking down RN, LPN and CNA hours and amounts.

Compares monthly insurance invoices to employee deductions report to assure the correct premium amounts were collected.   Investigates discrepancies,

notifies employees of problems and makes any adjustments / additional deductions as necessary.

Obtains W-9 form from contracted vendors sends copy with reporting form to Mass. Dept. of Revenue and enters into A / P.   Processes1099 forms at year

end.

Performs monthly reconciliation of payroll bank statements.

Maintains a neat, organized file of invoices, cancelled checks and paid vouchers.

Communicates effectively and works cooperatively with accountants and auditors.

Communicates effectively and works cooperatively with all facility department supervisors and administration.

Comes to work clean and neat and consistently presents a professional appearance.

Observes all facility safety policies and procedures.

Follows Resident's Rights policies at all times.

Accepts assigned duties in a cooperative manner.

Consistently demonstrates responsibility, accountability and dependability.

Generates special reports as requested.

Prerequisites

High School Graduate or G.E.D. with some Business / Accounting experience or courses preferred.

Computer / spreadsheet experience preferred.

Scale of General Education Development :

Reasoning Development          Level 4

Mathematical Development     Level 4

Language Development           Level 4