Document Administrator

Education :

• High school diploma or state-recognized GED

Skills / Experience :

• A strong contracts background is an absolute must as they will need to have a full understanding of this capacity, maneuver through a SharePoint site, and be proficient in Microsoft Suite
• Provide support for Project Managers and Operations Managers during the execution phase of projects by coordinating with other departments and business functions as necessary
• This position reports into the Solutions organization. The goal of this position is to enable Project Managers and Supervisors to focus on job execution while ensuring implementation of our core business processes
• Project Coordinators also act as the hub on all projects, ensuring projects move smoothly through all project milestones

Qualifications :

• Excellent organizational and interpersonal skills
• Ability to read and understand contract documentation
• Familiarity or experience with HVAC / Fire Alarm / Security systems preferred
• Proficient in Microsoft Office and business software systems (e.g., SAP)
• Good verbal and written communication skills in English
• Qualified applicants must be legally authorized for employment in the United States

Job Responsibilities :

• Submits booking package in BookIT for change orders with any documentation provided by the PM
• Tracks timesheet submittals for projects and informs Ops Manager of missing timesheets
• Ensures documents received are properly filed
• Provides the branch designate with any hard copies or signature files for archiving in the proper storage locations
• Assists the PM with maintaining accurate billing documentation; ensures the PM is using the latest SOV / billing document in PMCT for the current month
• Responds to requests for documentation from Collections to help resolve issues
• Notarizes billing documents when required by the customer
• As directed by others, completes Plan Cost Adjustments (PCAs) in SAP
• Must be used to working independently, self-motivated, and is looking for a long-term career
• Excellent excel skills, word this is a must
• Dependable, reliable person, and attention to detail is a must
• Looking for someone who has worked in an office environment who can navigate through an Excel spreadsheet confidently
• Excel assessment is a requirement
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.