Accounts Payable Specialist

Job Description

Job Description

We’re looking for a detail-oriented and proactive Accounts Payable Specialist to join our team! In this role, you’ll be an essential part of ensuring our vendor relationships run smoothly, payments are processed accurately, and our financial records stay in top shape. You’ll collaborate with internal teams, vendors, and treasury to keep everything moving on time—and within policy.

What You’ll Do :

• Own the AP cycle – process invoices, verify accuracy against purchasing documents, and resolve any discrepancies related to pricing, signatures, or supporting details.
• Handle payment requests with urgency – respond to vendors and internal teams to ensure time-sensitive disbursements are processed efficiently.
• Ensure compliance & accuracy – validate disbursements against weekly forecasts, confirm payment batches, process ad-hoc payments and refunds, and maintain adherence to company policies and internal controls.
• Vendor support – follow up on missing documentation such as W9s, banking details, or other requirements to ensure invoices and payments can be processed without delays.
• Maintain accurate records – record all payment transactions, help resolve unreconciled items, review bank reconciliations, and track AP treasury KPIs.
• Tax & reporting – process and maintain vendor master data for IRS 1099 and 1042 reporting requirements in the ERP system.
• Keep processes moving – monitor purchase orders (POs) and troubleshoot any bottlenecks in the AP workflow.
• Support month-end close – prepare journal entries, reconcile accounts, and assist with other close activities as needed.

Minimum 5 years accounting or finance experience including Accounts Payable functions

Strong attention to detail and commitment to accuracy.

Excellent communication and problem-solving skills.

Ability to work well under deadlines in a fast-paced environment.

Familiarity with ERP systems and AP processes

Knowledge of tax reporting (1099 / 1042) preferred.

Proficient computer skills to include Microsoft applications, excel, outlook, word.

Excellent interpersonal communication skills (Verbal and written)