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Stewardship and Donor Event Coordinator

Stewardship and Donor Event Coordinator

The University of Texas at AustinAustin, TX
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Job Details

General Notes

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. We offer robust free training access through LinkedIn Learning, professional conference opportunities, expansive employee discount program including athletic tickets. Free access to UT Austin's libraries and museums with staff ID card. Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card. For more details, please see : https : / / hr.utexas.edu / prospective / benefits and https : / / hr.utexas.edu / current / services / my-total-rewards

Purpose

The Stewardship and Donor Event Coordinator will work with the director of development initiatives and operations to support the implementation and execution of the fundraising, development and advancement goals and initiatives of the College of Education.

Responsibilities

Stewardship Event Support :

  • Provide and oversee logistical support for small and large-scale development events, including planning, execution, communication, vendor relations, and bookkeeping tasks for events to cultivate donor interest in the College of Education. Events may include regional donor engagements, stewardship and alumni receptions, and personalized donor events.
  • Coordinate invitation lists, track RSVPs, and manage event engagement data in VIP.
  • Support the planning and event logistics for Advisory Council meetings and activities.
  • Collaborate with director and CoE event planner on joint college and development events as assigned.

Writing and Correspondence :

  • Draft, edit and review donor stewardship communication such as individualized impact reports, gift anniversary stewardship pieces, and other materials that showcase the impact of donor contributions.
  • Prepare briefings for college leadership for development events and donor engagement activities.

    • Projects-Based Development Work :

  • As a member of the advancement services team, work on assigned projects to support CoE development endeavors, including but not limited to the annual endowment impact report project, stewardship plaques, as well as tasks and projects in support of development, fundraising and external relations priorities.
  • Work with CoE director of development and campaign operations to support the preparation, editing and organizing of materials for the annual endowment impact report.

    • Other Support :

  • Provide back-up to both development associate and director. (i.e. gift processing and correspondence, vendor payments).

    • Required Qualifications

  • Bachelor’s Degree
  • At least three years of experience in development work or in a related field
  • Strong organization skills with an emphasis on accuracy and attention to detail
  • Excellent written and oral communication skills
  • Experience working with vendors and event planning
  • Strong judgement and initiative
  • Self-starter that works well as part of a team, effective at prioritizing multiple tasks and initiatives and demonstrates problem-solving and critical thinking skills
  • High degree of proficiency in databases and computer applications including Excel, Adobe Acrobat, PowerPoint, Outlook and Word

    • Preferred Qualifications

  • Four years of experience in development work or in a related field
  • Experience with UT databases such as VIP
  • Experience composing, writing and editing correspondence, publications and presentations

    • Salary Range

    55,000 + depending on qualifications

    Working Conditions

  • May work around standard office conditions
  • Repetitive use of a keyboard at a workstation

    • Required Materials

  • Resume / CV
  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest

    • Important   for applicants who are NOT current university employees or contingent workers :  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

    Important for Current university employees and contingent workers :  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

    Employment Eligibility :

    Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

    Retirement Plan Eligibility :

    The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

    Background Checks :

    A criminal history background check will be required for finalist(s) under consideration for this position.

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