International Program Assistant

Minimum Qualifications

High school diploma or equivalent and three years secretarial / clerical experience, one year of which was in international education or directly related area in higher education. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama’s Office of International Education is seeking to hire an International Program Assistant. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions

• Provides support to the Office of International Education (OIE) and works with various departments to coordinate international travel.
• Performs registration and confirmation of student in study abroad courses.
• Works with various departments and administrative offices to build courses in Banner.
• Ensures accurate class and program rosters and grade sheets for students in summer programs.
• Performs database management including overall management of Studio Abroad enrollment and application system.
• Maintains student files including application approvals in Studio Abroad and follow up communication.
• Oversees the transcript and evaluation process for students’ study abroad on all affiliate, direct enroll or international exchange programs : this includes handling the transcript from point of origin throughout process until posting of credits and requires individual student memos to the Registrar’s office indicating the course abroad, the pre-approved course equivalency and the grade.
• Keeps track of payments made for programs to Student Accounting and updating them in Studio Abroad.
• Monitors program statistics, totals end of year figures and compiles national and university reports.
• Works with International Admissions in overseeing the visiting International Exchange student process.
• Utilizes Banner to schedule courses, view student records and accounts and maintain office functions as needed.
• Registers USA outbound study abroad students in the OIE mandatory insurance policy and disseminates information related to the policy to students and other offices on campus as well as reconciling accounts and payments with the insurance policy holder.
• Manages the Dean of Students review and approval process for all USA students going abroad which includes sending reports to the Dean of Students office, verifying approval in Studio Abroad and communication with overseas advisors.
• Assists with the coordination and planning of overseas delegations and international agreements as needed.
• Assists the executive director with Concur reports – travel requests, travel expenses, procurement reports and invoices and serves as delegate / reviewer as needed.
• Makes space and equipment reservations for all events.
• Maintains and orders supplies.
• Manages front desk, office automation, scheduling and all appointment and advising records
• Supervises student assistants to include assigning duties, checking work, approving timesheets, and Electronic Personnel Action Forms.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Benefits

Paid Time Off (PTO) Health Insurance Short Term Disability Life Insurance Education Benefit Retirement Plan Memberships and Events Student Loan Forgiveness Paid Time Off (PTO) Employees earn paid time off (PTO) as they work. PTO can be used for vacation, holidays, sick days and personal days. Each year, employees can choose to cash out up to 80 hours of available PTO the following calendar year. Health Insurance New employees health, dental, and pharmacy benefits are effective the first day of the month following hire date. Short Term Disability This free benefit provides income support for those who are out of work for a medical reason, such as illness, accident or maternity. After a seven-day waiting period, it provides a 60-percent wage replacement, up to $1,000 per week for 90 days. Life Insurance USA Health provides a free term life insurance policy for our employees based on annual salary. Policies for spouse and dependents are also included. Additional coverage can be purchased for employee, spouse and dependents. Education Benefit University of South Alabama offers a credit on tuition each semester for employees, spouse, and dependents after just six months of employment. Retirement Plan USA Health offers a 5% matching retirement account and other non-matching account choices. Included with this benefit is a free individual session with a financial planner. Memberships and Events Employees can join USA’s state-of-the-art recreation center for a nominal fee. USA football season tickets are available at a discount, and employees can attend all other USA sporting events for free. Student Loan Forgiveness As an employee of a government or not-for-profit organization, you may be eligible for the Public Service Loan Forgiveness Program through the U.S. Department of Education.