Proposal Manager

Proposal Manager

Planned Systems International (PSI) is an Enterprise IT services company who focuses on designing, building, securing, and operating cutting-edge software solutions and communications systems that drive mission success and operational excellence for Federal Government organizations. We are currently seeking a skilled Proposal Manager to join our business development team to lead and shape winning proposals for federal contracts. The Proposal Manager will be responsible for managing multiple proposal efforts simultaneously, from kickoff to submission, including document management, schedule management, stakeholder coordination and communication, compliance, information collection, and support for drafting and editing all proposal volumes. This role requires exceptional organization, writing, communication, and project management skills, with the ability to meet tight deadlines and produce high-quality work.

Essential Functions and Job Responsibilities

• Manage proposal efforts from inception to submission, serving as primary coordinator for all proposal actions (e.g., RFPs, RFIs, RFQs).
• Review and analyze solicitations to identify critical items required for compliant responses.
• Create, communicate, and manage proposal schedules and key deadlines.
• Compile and submit questions to the government as part of the solicitation process.
• Lead activities required to successfully assemble multi-functional teams to perform Blue, Pink, Red and Gold Team proposal reviews according to the Shipley best practices.
• Schedule and lead proposal reviews and debrief meetings.
• Track all proposal actions and work with action owners close out pending tasks.
• Assist proposal writers and subject matter experts by providing shell proposal sections, graphics, draft cover letters, and boilerplate materials.
• Work closely with cross-functional teams, including project managers, business development, and operations, to gather content that aligns with solicitation requirements.
• Review and edit proposal materials for clarity, accuracy, and consistency in line with company branding and proposal standards.
• Support the maintenance and update a library of standard proposal text, templates, and past proposals to streamline future response efforts.
• Stay current with government procurement trends and agency-specific requirements to align proposals with evolving client needs and writing best practices.
• Review proposals for compliance and provide feedback to address compliance gaps.
• Submit final proposals according to government instructions and confirm receipt with the government stakeholders.
• Facilitate executive-level virtual meetings, including preparing meeting agendas, capturing minutes, and tracking outcomes and action items.
• Work proactively and independently to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Function as part of an integrated team sharing products, best practices, and information across the PSI growth organization.
• Perform related duties as assigned by supervisor.

Minimum Requirements

Required Technical / Business Tools Experience

Desired Qualifications

Physical Demands

Company Benefits

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact Human Resources by emailing HRDepartment@plan-sys.com, or by dialing 703-575-8400.