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Event Assistant

Event Assistant

BeloForm CraftDenver, CO, US
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Job Description

Job Description

Description

Job Title : Event Assistant

Job Summary : We are seeking an organized, proactive, and enthusiastic Event Assistant to support our events team in planning and executing memorable events. The Event Assistant will play a key role in handling logistics, coordinating with vendors, supporting on-site activities, and ensuring smooth operations. This position requires strong communication skills, a passion for event planning, and an ability to multitask in a fast-paced environment.

Key Responsibilities

Event Planning Support :

  • Assist in the planning and execution of events, including conferences, trade shows, corporate functions, and social gatherings.
  • Coordinate with vendors, suppliers, and venue managers to secure services, equipment, and space.
  • Prepare event materials, including name badges, event programs, signage, and other promotional items.

Logistics Management :

  • Organize and oversee event logistics, such as venue setup, seating arrangements, registration areas, and audiovisual equipment.
  • Track and manage event inventory, including promotional materials, giveaways, and event décor.
  • Assist with guest accommodations, transportation, and other logistical needs.

    • On-Site Event Coordination :

  • Act as a point of contact for attendees, speakers, and vendors on-site.
  • Provide administrative support during events, including handling registration, managing schedules, and troubleshooting issues.
  • Ensure all event areas are clean, organized, and ready for attendees.

    • Administrative Support :

  • Maintain accurate event records and databases, including contracts, invoices, and contact lists.
  • Assist in managing event budgets and processing invoices as required.
  • Provide general administrative support to the event planning team.

    • Skills, Knowledge and Expertise

  • High school diploma required; college degree in hospitality, event management, marketing, or a related field is preferred.
  • Strong organizational and time-management abilities.
  • Excellent verbal and written communication skills.
  • Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is a plus.

    • Benefits

  • Health, dental, and vision insurance
  • Paid time off (PTO) and holidays
  • Retirement plan options (e.g., 401(k))
  • Professional development opportunities
  • Wellness programs
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    Event Assistant • Denver, CO, US