Procurement & Materials Manager

Derby City Gaming & Hotel boasts nearly 1,300 of the latest games, a grab-n-go restaurant, Oliver’s Chophouse & Bourbon Bar, a Kentucky Derby-themed hotel, and live music! The newly expanded Derby City Gaming & Hotel was voted one of the “Best Places to Work in Greater Louisville” by Louisville Business First

JOB SUMMARY

The Regional Procurement & Materials Manager is responsible for overseeing the procurement process, managing vendor relationships, and ensuring the efficient purchasing and management of materials across multiple properties. This role will also facilitate the reconciliation of invoices, maintain accurate records to support timely payments, and ensure adherence to budgetary and operational goals. The Regional Procurement & Materials Manager will work closely with various departments to streamline procurement operations and support the overall needs of the properties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Procurement & Vendor Management :
• Manage the procurement process for multiple properties, including sourcing, negotiating, and purchasing goods and services such as equipment, supplies, and maintenance services.
• Develop and maintain strong relationships with vendors to ensure competitive pricing, high-quality products, and timely deliveries.
• Conduct regular vendor evaluations to assess performance and adjust contracts or relationships as necessary to meet organizational needs.
• Ensure all purchases are compliant with company purchasing policies and procedures.
• Invoice Reconciliation :
• Facilitate the reconciliation of vendor invoices across multiple properties by identifying invoice reconciliations and other errors and their cause.
• Work closely with the finance team to ensure that discrepancies are resolved in a timely manner and that invoices are paid on time.
• Address repetitive issues to streamline property interactions with purchasing software.
• Budget & Cost Control :
• Identifying cost-saving opportunities through efficient purchasing practices.
• Monitor purchasing expenditures across multiple properties to ensure that they remain within the allocated budgets.
• Proactively analyze trends in spending and recommend strategies to reduce costs or improve efficiency.
• Oversee RFPs and be the first reviewer of all proposals received.
• Compliance & Reporting :
• Ensure compliance with local regulations, industry standards, and internal policies related to purchasing and financial transactions.
• Prepare and present reports on purchasing activity, cost savings, and invoice reconciliation progress to management.
• Review and approve guidelines and SOPs to ensure DCGH / DCG standardization.
• Enforce company policies and guidelines. Inform finance leaders of variances to those policies and repeat offenders.
• Stay up-to-date with industry trends and best practices in procurement and property management.
• Ensure necessary COIs are collected from new and existing vendors.
• Other Duties :

Work with various departments, including operations, maintenance, and accounting, to understand their needs and ensure that purchasing activities support the overall goals of the properties as well as CDI.

REQUIRED SKILLS AND ABILITIES

EDUCATION AND EXPERIENCE

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit or stand; walk; use hands to finger reach, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. Reasonable accommodations may he made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud. The employee is subjected to circulate throughout the assigned areas, including the smoking area, actively observing players and functioning of machines

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.