Airport Operations Coordinator

City of Vancouver, WashingtonVancouver, Washington, US

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Job Summary

The City of Vancouver is a great place to work. If you want to do meaningful work with smart people for a progressive organization, we might just be for you!

If who we are speaks to you, and if you’re the type of person who is interested in joining a team invested in ensuring the community receive meaningful, excellent services then the City of Vancouver may be for you.

We’re currently recruiting for an Airport Operations Coordinator. Pearson Field Airport is seeking a highly skilled and versatile Airport Operations Coordinator to oversee and ensure the seamless day-to-day operation of our historic airport. Will be under the supervision of the Airport Manager, this position coordinates maintenance and security of airport equipment and facilities for Pearson Field, assists in the general oversight of airport operations including responding to emergencies, and serves as a member of the Airport team in facilitating development at the airport. This role is perfect for a hands-on professional with a unique blend of technical expertise, operational know-how, and administrative capabilities. The ideal candidate will be adept at maintaining the physical infrastructure of the airport while also excelling at modern office tasks, leveraging software tools, and contributing to planning and organizational initiatives.

This is a full-time, regular, non-exempt, non-union position.

Job Details

Essential Functions :

Assists in the daily operations of Pearson Field airport, maintaining compliance with Federal Aviation Administration (FAA), OSHA, City and other applicable regulatory agencies.
Assists in the management of airport grants and capital improvement programs and budgets; assists in the oversite of the airport’s budget and airport business plans
Coordinates hangar rental agreements including negotiating and managing rental agreements to ensure compliance
Respond promptly to operational challenges and emergencies, demonstrating problem-solving prowess. Responds to aircraft emergencies (working with Fire, Police, and the FAA), and to facility / equipment failures including airfield navigational aids, airfield lighting, building / structure and pavement failures. Responds to hazardous incidents and related emergency situations. Serves as back-up to the airport manager on nights and weekends
Performs a variety of construction, maintenance and repair work for airport buildings, hangars, pavement, airfield lighting, security lighting, security fencing, and aviation fuel storage and dispensing
Performs daily inspections of all airport safety, security and operational areas and equipment including runway and taxiways, airfield lighting, parking aprons, hangars, airport buildings, fuel storage areas and perimeter fences and gates
Maintains and repairs high voltage constant current airfield lighting systems including large diesel emergency generators and airfield constant current regulators, runways, taxiways, obstruction lighting, navigational aids, airfield signage along with various security and general lighting
Maintain records and prepare financial reports
Perform routine maintenance, including mowing, weed control (weed whacking, spraying), and general landscaping and snowplowing
Conduct minor repairs on airport infrastructure such as fences, gates, and signage
Manage and oversee airport safety and compliance inspections, including fuel farm operations, ensuring proper maintenance, functionality, and compliance with environmental and safety standards
Organize, schedule, and facilitate Airport Advisory Committee (AAC) meetings and prepare reports, presentations, and meeting minutes using Microsoft Teams, Outlook, and Excel
Collaborate with local authorities, tenants, and stakeholders to ensure smooth operations and compliance with regulations as a representative of the City of Vancouver
Monitor airport grounds, facilities, and runways to ensure a high standard of safety and functionality
Support airport projects to ensure deadlines are met

Qualifications

Experience and Education

Experience :

Two (2) years in of increasingly responsible experience in facilities management, economic development, construction or maintenance.

Education :

Equivalent to a Bachelor's Degree from an accredited college or university in Airport Management, Business Administration, Public Administration, Economic Development or any related field

Computer Skills

Intermediate skills in Microsoft Word, Excel, Outlook, and PowerPoint

Required Licenses and / or Certifications

Possession of :

Possession of a valid Washington Driver’s License; Membership in the American Association of Airport Executives (AAAE) is preferred, but not required, specific technical training and certifications may be required

Knowledge

Techniques, procedures and equipment used in general aviation and / or commercial aviation facility maintenance

Landscaping practices, weed control techniques, and basic repair skills

Record keeping and records management

Budget development and management

City policies and procedures

OSHA safety standards and safe work practices

FAA regulations airport and operation principles is preferred

Pertinent federal, state and local laws that pertain to the aviation industry

Modern office procedures, methods and computer equipment

Use of personal computers and basic software

Abilities

Interpret, understand and apply aviation facility standards and procedures including applicable federal rules and regulations

Perform a wide range of skilled tasks in maintenance and repair of airport facilities and equipment

Operate a personal computer and appropriate software

Excellent organizational, communication, and interpersonal skills

Work in a manner consistent with the City of Vancouver’s Operating Principles

Work and act as a team player in all interactions with other City employees

Provide a high level of customer service at all times

Project and maintain a positive image with those contacted in the course of work

Work independently and make informed decisions under pressure

Develop and maintain collaborative and respectful working relationships with team members and others

Consistently provide quality service

Maintain regular and dependable attendance

Demonstrate a commitment to valuing differences among people and to being inclusive.

Show the utmost respect for others, and act as a team player.

Promote safety as a guiding principle and a regular practice in accomplishing work by focusing on safe practices and complying with safety and health policies and procedures.

Recognize unsafe conditions which may be hazardous to an employee or to the public.

Works in safe and responsible manner; not putting self or others at risk. Complies with applicable policies and procedures including but not limited to using personal protective equipment, observing warning signs, learning about potential hazards, and reporting all unsafe conditions.

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Coordinator • Vancouver, Washington, US