Office & Facilities Coordinator

General Info on SAGE :

SAGE is the countrys largest and oldest organization dedicated to improving the lives of lesbian gay bisexual and transgender (LGBTQ) older people. Founded in 1978 and headquartered in New York City SAGE is a national organization that offers supportive services and consumer resources to LGBTQ older people and their caregivers advocates for public policy changes that address the needs of LGBTQ older people provides education and technical assistance for aging providers and LGBTQ organizations through its National Resource Center on LGBTQ Aging and cultural competence training through SAGECare. SAGE supports a growing network of 70 SAGECollab Partners across the country.

What we need :

The Office & Facilities Coordinator is responsible for the day-to-day management and strategic oversight of SAGEs headquarters office environment. This role reports to the Director of Facilities and Office Services and ensures the smooth operation of office logistics facilities compliance mailing and shipping functions and staff support. The Coordinator serves as a critical resource in fostering a professional welcoming workplace aligned with SAGEs mission and operational goals. While this role does not have direct reports it requires independent judgment leadership in process development and proactive coordination across departments and vendors.

What youll do :

Office Operations & Administration

• Serve as a first point of contact for staff and visitors providing general information and directing inquiries appropriately.
• Open and close SAGE Headquarters up to four days per week.
• Foster a welcoming well-organized office environment and support internal events and culture-building initiatives (e.g. staff gatherings new hire welcomes).
• Manage the office and conference room reservation system and support logistics for in-person meetings including room setup.
• Monitor and respond to the main voicemail inbox; route messages to the appropriate staff or department.
• Maintain and troubleshoot office equipment (e.g. copier printer postage machine) and coordinate vendor repairs as needed.
• Manage cable organization and upkeep at staff desks to ensure a safe tidy and efficient workspace.
• Maintain and update digital signage displayed on office TVs to ensure timely and accurate information sharing.

Mail & Shipping

Receive sort and distribute deliveries.

Facilities & Compliance

Procurement & Finance Support

Staff Support & Special Projects

While no one person embodies all the qualities outlined below the ideal candidate will possess many of the following professional and personal abilities attributes and experiences. Please consider applying even if you do not have

Skills and Competencies :

Ability to lift and move up to 15 pounds

Proficiency in Microsoft Office Suite (Excel Word Outlook Teams)

Excellent time management and organizational skills; ability to manage multiple tasks and prioritize effectively

Customer service orientation and ability to interact professionally with diverse staff visitors and vendors

Values (beliefs that matter in this role and in the Finance and Administration division and shape and guide our actions and decisions at work) :

What we offer :

Two medical insurance plan options in which to enroll with a very generous HRA contribution by SAGE and premium subsidies

Special Instructions : Dont forget to include both your resume and a cover letter describing your interest in working with us and what youd bring to the role!

Required Experience :

IC

Key Skills

Microsoft Office,Customer Service,Organizational skills,Microsoft Outlook,Facilities Management,CMMS,OSHA,Maintenance,Filing,Administrative Experience,Property Management,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1