Assistant Facility Manager

Job Skills / Requirements

SUMMARY

This position will be responsible for in maintaining the physical integrity of buildings with account portfolio. Developing and implementing scheduled training and development of all personnel assigned. Responsible for implementing and maintaining the CMMS and the Preventative Maintenance Program at each facility. Handle special projects, administrative tasks, and other property management related work. Duties include managing maintenance technicians and custodial services.

RESPONSIBILITIES

• Maintains relationships with other departments within corporate; including Human Resources, Accounting, and Payroll.
• Maintains professional relationship with all client contacts to ensure good communication and mutual trust and respect
• Maintains relationship with suppliers, vendors, and professionals servicing the properties
• Manages and is responsible for the performance of the maintenance and custodial staff
• Develops and maintains safety / security procedures
• Monitors service and operation of fire, security, electrical, HVAC and plumbing systems;
• Delegates and supervises scheduling of maintenance work and meeting set-ups, per client protocol
• Completes daily inspections and follow-up on maintenance and custodial work
• Project management and supervising and coordinating work of contractors
• Schedules routine maintenance and inspection of buildings, grounds and access roads
• Places orders, when approved, for all maintenance materials and equipment
• Makes recommendations for physical repairs and / or replacements
• Prepares and implements Preventive Maintenance Program
• Responsible for the approval, submission and accuracy of timekeeping
• Performs other duties as may be assigned by the Facility Manager / EVP.
• Makes recommendations to improve accessibility and usage of the property
• Assist in conducting performance reviews and associated evaluations
• Assists client budget and long-range capital improvement and capital equipment plan
• Reviews monthly financial accounting, reporting, and explanation of variances
• Maintains purchase order system
• Prepares all documents for requests for quotations
• Approves invoices for payment
• Maintains inventory controls of all equipment and supplies
• Maintains property files and records
• When assigned, handles employee selection, training, and control, and assures that all supervised employees comply with the appropriate policies and procedures
• Completes all duties in a professional and timely manner
• Handles any and all emergencies that may arise