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Executive Administrative Assistant

Executive Administrative Assistant

IVID TEK INCCoppell, Texas, United States
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Title : Executive Administrative Assistant-5-15912-1

Duration : 12 Months Contract

Location : 240 Dividend Dr, Coppell, TX

Korean is Must.

Pay Rate : $40 / hr. on W2

Client : Samsung

Top 3 Skills

  • Advanced Organizational Skills : Proficiency in managing complex schedules, coordinating meetings, and handling multiple tasks efficiently to support executive-level operations.
  • Strong Communication Skills : Ability to communicate effectively with diverse stakeholders, including executives, team members, and external partners, ensuring clarity and professionalism in all interactions.
  • Technical Proficiency : Expertise in using office software (e.g., Microsoft Office Suite) and familiarity with administrative tools and systems to streamline workflows and enhance productivity.

JD Summary :

  • This position plays a critical role in supporting senior executives by managing complex administrative tasks, coordinating high-level meetings, and ensuring seamless communication across teams.
  • It requires exceptional organizational skills, strong interpersonal abilities, and technical proficiency to handle diverse responsibilities effectively.
  • The ideal candidate will excel in a fast-paced environment, demonstrating the ability to anticipate needs, prioritize tasks, and maintain confidentiality while delivering high-quality support to leadership .

    • Job Responsibilities :

  • Executive Support : Provide comprehensive administrative support to senior executives, including managing schedules, coordinating travel arrangements, and preparing meeting materials.
  • Meeting Coordination : Organize and facilitate high-level meetings, ensuring all logistics are handled efficiently and follow-up actions are communicated promptly.
  • Document Management : Prepare, review, and manage confidential documents, reports, and presentations to ensure accuracy and professionalism.
  • Communication : Serve as a liaison between executives and internal / external stakeholders, handling correspondence and ensuring clear and effective communication.
  • Project Assistance : Support cross-functional projects by assisting with planning, tracking progress, and ensuring timely delivery of deliverables.
  • Process Improvement : Identify opportunities to streamline administrative processes and implement solutions to enhance efficiency and productivity.
  • Confidentiality : Maintain the highest level of confidentiality for sensitive information and executive communications.
  • Facility / Emergency Coordinator at the Coppell location : managing seating charts, Outlook emails / contacts, parking spaces, and conference / meeting room reservations, including A / V setups and room allocations based on project needs. Acts as a liaison or gatekeeper for location / facility / warehouse / office / landlord-related issues involving multiple stakeholders at the Coppell site.
  • Others : Supports mail-room services, floral arrangements, and office supply orders in collaboration with the GA team specifically for the Coppell location.

    • Skills :

  • Advanced Organizational Skills : Ability to manage complex schedules, prioritize tasks, and handle multiple responsibilities efficiently.
  • Strong Communication Skills : Excellent written and verbal communication skills for interacting with executives, team members, and external stakeholders.
  • Technical Proficiency : Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with administrative tools and systems.
  • Attention to Detail : High level of accuracy in preparing documents, reports, and presentations.
  • Time Management : Strong ability to meet deadlines and manage competing priorities in a fast-paced environment.
  • Confidentiality : Proven track record of maintaining confidentiality for sensitive information and executive communications.
  • Cultural Awareness : Proficiency in both English and Korean for effective communication with headquarters and international teams.
  • Adaptability : Flexibility to adjust to changing priorities and work independently or as part of a team.

    • Education / Experience :

  • Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
  • Alternatively, a high school diploma with extensive administrative experience may be considered.
  • Minimum of 5-7 years of experience in administrative or executive assistant roles.
  • Proven track record of supporting senior-level executives in a corporate or professional setting.
  • Experience in managing complex administrative tasks and coordinating high-level meetings.
  • Proficient bilingual preferred (English / Korean), as the role involves frequent corresponding with HQ.
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    Executive Administrative Assistant • Coppell, Texas, United States