Administrative Assistant 2

Job Title : Administrative Assistant 2

Location : 2121 Park St., Port Neches, TX 77651 (ONSITE)

Duration : 4 months contract to hire (M-F 7 : 30 - 4 : 00)

Job Description :

• Provides administrative support to the Plant Manager
• Works safely; complies with company safety standards; ensures plant is up to date with safety regulations
• In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment
• In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments / reconciliation statements; report and justify
• Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events
• In charge of housekeeping duties; ensures cleanliness and order in plant / office areas
• Maintains facility files; performs document control every quarter and as necessary; introduces new forms / procedures; distributes / replaces when updates occur
• Processes daily paperwork / reports as required
• Reviews / files production records
• Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors
• Sourcing / Outsourced quotes (Blends, Pure Products, Raw Materials)
• Tracks employee training sessions and monthly safety meetings
• Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies
• Ensures all facility licenses and permits are current
• Manages cylinder invoicing, transferring, manifesting, ordering and inventory adjustments
• Maintains office equipment and supplies
• Keeps track, inputs data on bulk products received on a daily basis
• Helps prepare annual state and federal compliance reports
• Oversee shipping and receiving records, procedures, regulations, tracking
• Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied
• Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties
• Maintains a good relationship with common carriers; informs them of any changes of regulations; insures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times
• Other duties and / or special projects as assigned by Plant Manager

General Requirements :