Sr Executive Administrative Assistant

Creating Peace of Mind by Pioneering Safety and Security

Sr Executive Administrative Assistant-Carmel, IN (Onsite)

Allegion is seeking a Senior Executive Administrative Assistant. Success in this role involves developing a strong strategic partnership with thesenior leaders, attorneys, paralegals, and other Executive Assistants to support fluctuating day-to-day business and operational needs. An essential part of meeting expectations for this role is displaying high attention to detail, organization and process as well as being able to act without guidance in a complex, global company utilizing exceptional time management skills, professionalism, discretion, and confidentiality. This role reports directly to the Senior Vice President and General Counsel and provides matrixed support to the Chief Information Officer as required.

What You Will Do :

Proactively monitor calendars for the General Counsel and Chief Information Officer as needed to keep the leaders on time, resolve scheduling conflicts, and recognize and track critical issues requiring attention or action.

Schedule and organize global, complex activities such as meetings, travel, conferences, and department activities.

Create and maintain complex spreadsheets and presentation documents in support of corporate reporting / record-keeping requirements, i.e., financial reports, long range plan, organizational leadership reviews, performance evaluations, etc.

Establish and maintain a comprehensive filing system for the department to ensure retention of reliable / current data and easy information retrieval.

Act as a liaison with other departments, including high-level executives, to ensure the timely and effective communication / coordination of information and schedules.

Work independently and within a team on, and at times manage, special non-recurring and ongoing projects.

Participate in the design, compilation and dissemination of correspondence, memos, presentations, reports, charts, graphs, business plans, and proposals as well as proofreading / editing this information to ensure complete accuracy, clarity and professional presentation of the final product.

Support financial oversight activities including expense report processing, invoice review / processing, and travel reimbursements.

Provide support to collect data / facts, summarize information into report form, and research / advise on alternative solutions.

Provide expense reporting and project support to the Legal Leadership Team and their extended team members and collaborate with other executive leadership team members' support staff.

Responsibilities will range from complex and detailed executive support to anticipating and supporting the daily needs of the Senior Vice President and General Counsel and Chief Information Officer as needed.

Provide general administrative support to the internal attorneys as needed.

Assist in the support of the legal department’s workflow process and procedures

Provide vendor management support by coordinating with external vendors and law firms for invoice management.

Become proficient in Legal Tracker (spend and legal matter management software)

Maintain and organize legal documents, to support the attorneys in ensuring accurate and up-to-date records

Assist in administrative preparation for legal document filings and correspondence

What You Need to Succeed : ​

10+ years executive administrative assistant, required

Prior experience in a large corporate environment or legal business unit, preferred

Associate degree preferred

Strong executive presence

Strong communication skills, both verbal and written

Highly intuitive and self-guided problem solver that can be effective with little direction

Demonstrated track record of interacting with executive leaders, and outside contacts in a courteous, professional, and discreet manner

Ability to organize and prioritize tasks and assignments

Ability to manage confidential information in a seasoned professional manner

Detail-oriented and diligent work ethic with the ability to work cohesively with others

Ability to work effectively and accurately under pressure with tight time frames

A high level of motivation and initiative with appropriate follow through; ability to multitask and manage daily tasks with minimal supervision in a team-centric environment

Able to be agile and flexible with their availability to support business needs as appropriate

Proficient with all Microsoft applications including but not limited to Concur, Outlook, Teams, Excel, Word, and PowerPoint

Minimal travel may arise and will be less than 5%

Why Work for Us?

Allegion is a Great Place to Grow your Career if :

You're seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there’s plenty of room to make an impact. As our values state, “this is your business, run with it”.

You’re looking for a company that will invest in your professional development. As we grow, we want you to grow with us.

You want a culture that promotes work-life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work!

You want to work for an award-winning company that invests in its people. Allegion is proud to be a recipient of the Gallup Exceptional Workplace Award for the second year in a row, recognizing our commitment to employee engagement, strengths-based development, and unlocking human potential.

What You’ll Get from Us :

Health, dental and vision insurance coverage, helping you “be safe, be healthy”.

A commitment to your future with a 401K plan, offering a 6% company match and no vesting period

Tuition Reimbursement

Competitive PTO

Employee Discounts through

Community involvement and opportunities to give back so you can “serve others, not yourself”

Opportunities to leverage your unique strengths through CliftonStrengths testing and coaching