Procurement Agent

Job Description

Job Description

Summary

This position is responsible for executing operational procurement activities across the enterprise for all business units. The Procurement Agent will be responsible for driving PO compliance by partnering with internal requisitioners and suppliers for assigned spend categories; the ultimate goal of increasing spend visibility and reducing operating expense while ensuring business requirements are met. The Procurement Agent will be a subject matter expert for all procurement transactions in the enterprise ERP system.

Duties and Responsibilities

• Review purchase requests in ERP system with ability to authorize, edit, or deny
• Create PO with appropriate supplier, pricing, delivery, and terms
• Review and process spend authorization requests driving PO compliance across the enterprise
• Work with requisitioners to understand business requirements for purchases ensuring supplier and product / service selection is appropriately made
• Recommend alternate supplier and / or products to requisitioners to facilitate cost savings
• Work with Procurement lead, GPO Team and Operations to ensure preferred suppliers and pricing are accurately reflected in ERP system
• Manage and resolve invoice and receipt discrepancy for PO matching
• Manage delivery requirements including expedited PO tracking
• Resolve purchase issues with supplier (quantity, quality, product, etc.); facilitate returns and related credits
• Manage the open PO report to ensure accurate accruals
• Manage procurement activity and vendors in assigned product category : vendor catalogs, item numbers, pricing, U / M, product substitutions, etc.
• Provide ERP training to requisitioners regarding searching products, vendor punch outs, placing requests, receiving, inventory management, etc.
• Manage supplier punch out site content, auto substitution, usage reports, etc.
• Review purchase volumes to identify cost savings opportunities through product and / or supplier rationalization
• Review monthly account aging reports and resolve with vendors, AP and local operations
• Other duties as assigned
• Regular and reliable attendance is required

Qualifications

Education / Experience :