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Billing Coordinator

Billing Coordinator

Consultative Search GroupIrvine, CA, US
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Job Description

Job Description

A prestigious national law firm is looking to add a Billing & Client Relations Coordinator to join its dynamic team. This role will support the firm's billing team and report directly to the Director of Billing & Client Relations.

Responsibilities : Billing :

  • Assist with client invoice processing, including submission to various e-billing systems.
  • Support day-to-day billing and invoicing activities, ensuring accurate and timely processing.
  • Utilize Aderant Expert billing and iTimeKeep timekeeping software to manage billing functions.
  • Troubleshoot billing system-related issues and escalate as needed.
  • Assist attorneys and management with specialized billing arrangements for various clients.
  • Perform full cycle billing functions, including generating, logging, and tracking pre-bills and finalized invoices.
  • Input and modify time entries using Aderant EA Pro Billing Workspace.
  • Create and deliver invoices to clients via mail or electronic means.
  • Set up and manage accounts on third-party e-billing platforms.
  • Provide billing, accounts receivable, and payment analysis to partners and clients.
  • Work with internal teams to resolve billing discrepancies and ensure efficient invoice processing.
  • Assist with training new hires in billing processes and timekeeping systems.

New Business Intake :

  • Assist with client and matter intake processes, ensuring compliance with firm policies and procedures.
  • Review and validate client / matter data for accuracy in Aderant and other firm databases.
  • Coordinate with attorneys and administrative staff to ensure proper documentation and approvals for new matters.
  • Maintain and update client and matter records, ensuring accurate reporting and compliance with firm guidelines.
  • Provide support and guidance on conflict and risk management processes.

    • Collections :

  • Monitor and track outstanding accounts receivable, ensuring prompt follow-up on past-due invoices.
  • Coordinate with attorneys and clients to facilitate timely payments and resolve outstanding balances.
  • Generate and distribute collections reports for attorneys and firm leadership.
  • Assist in developing and implementing strategies to improve collections and reduce aged receivables.
  • Communicate with clients regarding payment status and resolve disputes, as necessary.

    • Requirements :

  • 2-3 years of legal billing experience preferred.
  • Knowledge and / or experience in electronic billing required.
  • Proficiency in Microsoft Outlook, Excel, and report-writing software necessary.
  • Experience with Aderant EA Pro Billing required.
  • Strong organizational skills with attention to detail.
  • Ability to work independently while collaborating with attorneys, staff, and clients.

    • Many of our job openings can be viewed at https : / / jobs.crelate.com / portal / consultativesg

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