Office Specialist

Office Specialist

The Office Specialist provides administrative and operational support for the Frisco office and serves as the first point of contact for employees, clients, and visitors. This role is responsible for coordinating daily office functions, supporting internal processes, and contributing to employee engagement and workplace culture. This is a full-time, non-exempt position compensated on an hourly basis.

Reports to Operations Support Group Lead

Life at Parkhill

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers we are neighbors who choose to live and serve in the communities we work. Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven expertise, we invite you to discover a career path designed for you. Parkhill is one of the largest architectural and engineering firms in the Southwest. We have 13 offices located throughout Texas, New Mexico, and Oklahoma.

Responsibilities

• Welcome visitors, announce appointments, and assist with inquiries.
• Manage office equipment, including fax machines, copiers, scanners, and mail handling tools.
• Maintain inventory of office supplies, PPE, refreshments, and branded items.
• Coordinate supply re-ordering with Marketing and Brand Coordinators.
• Assist in planning and coordinating employee functions such as holiday parties, fundraising events, and recognition programs.
• Foster office morale by celebrating milestones like birthdays, anniversaries, and licensure achievements.
• Distribute welcome packages, verify I-9 documents, and coordinate workspace setup for new hires.
• Capture temporary photos of new hires and collaborate with team leaders.
• Organize travel arrangements, manage proposals, mail distribution, and meeting logistics.
• Submit invoices and coordinate technology check-in / check-out processes.
• Schedule building repairs, maintenance, and janitorial services.
• Manage keycards, conference room calendars, and car rentals.
• Ensure cleanliness and tidiness in common areas and break rooms.
• Organize office cleanup events and maintain storage file logs.
• Operate a multi-line telephone system, direct calls, and record caller information.

Qualifications