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Executive Assistant

Executive Assistant

Dean's Professional ServicesSan Antonio, Texas, United States
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Executive Assistant - San Antonio, TX

Pay : $30 / hour

Schedule : Monday - Friday, 8 : 00 AM - 5 : 00 PM

Location : Onsite in San Antonio, TX

Deans Professional Services is actively seeking an Executive Assistant to provide advanced administrative support to senior management and executives. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Job Summary

The Executive Assistant will be responsible for preparing correspondence and reports, managing executive calendars, coordinating meetings and travel arrangements, and serving as the primary administrative liaison for the executive team.

Responsibilities

  • Prepare correspondence, memoranda, reports, and other executive-level documents
  • Draft and initiate routine and non-routine communications
  • Process departmental requisitions, forms, reimbursements, and vendor vouchers
  • Monitor executive emails and assist with timely responses to priority matters
  • Screen and route calls and visitors, resolving routine and complex inquiries
  • Manage executive calendars, schedule appointments, and coordinate travel itineraries
  • Draft agendas, prepare meeting materials, and record / distribute meeting minutes
  • Organize and maintain files, records, and key documents
  • Serve as the first point of contact and administrative liaison for internal departments
  • Perform other duties as assigned to support executives and departmental needs

Requirements

  • High School Diploma or GED (verifiable education required)
  • Minimum of 5 years of experience in administrative or executive support roles
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent verbal and written communication skills
  • Ability to maintain confidentiality and handle sensitive information
  • Highly organized, detail-oriented, and capable of managing multiple priorities
  • Working Conditions

  • Environment : Office setting
  • Physical Effort : Sedentary (up to 10 lbs)
  • Physical Requirements : Typing, sitting, walking, standing, reaching, talking, hearing, and repetitive hand motions

    Visual Requirements : Close vision and ability to focus

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    Executive Assistant • San Antonio, Texas, United States