Administrative Coordinator – Operations & Marketing

Administrative Coordinator – Operations & Marketing

Administrative Coordinator – Operations & Marketing

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Matador is a dynamic commercial real estate investment and brokerage firm focused on

building wealth through strategic acquisitions and market insight. We operate with agility,

integrity, and a commitment to excellence across all departments — from acquisitions and

brokerage to fund management and marketing.

Role Summary

As the Administrative Coordinator for Operations & Marketing, you will provide vital support to

our acquisition and marketing departments by ensuring accurate data tracking, smooth

coordination of initiatives, and timely execution of recurring tasks. You’ll thrive in a fast-paced

environment where attention to detail, proactivity, and strong organizational skills are key.

Key Responsibilities

1. Assist with document preparation, meeting coordination, and internal process

tracking for the acquisitions and marketing teams

2. Maintain and update property databases, lead trackers, and CRM systems (e.g.,

HubSpot, Yardi)

3. Coordinate marketing deliverables and internal project timelines with third-party

vendors and internal staff

4. Draft and format reports, email communications, and market updates

5. Monitor campaign schedules and asset deadlines, ensuring everything stays on track

6. Support property tour scheduling, client follow-ups, and meeting notes

7. Handle general admin tasks such as inbox management, filing, digital document

organization, and travel logistics

What We’re Looking For

1. 2+ years of administrative experience in a fast-paced, professional environment

2. Familiarity with real estate, acquisitions, or marketing operations preferred

3. Highly organized, tech-savvy, and detail-oriented

4. Strong communication and follow-up skills

5. Proficiency in Google Workspace, Microsoft Office, and project management tools

(e.g., Asana, Trello)

Why Join Us?

1. Be part of a high-performance team focused on scaling in the CRE and investment

space

2. Gain exposure to real-world acquisitions and marketing strategy execution

3. Competitive salary, benefits, and growth opportunities

Seniority level

Seniority level Not Applicable

Employment type

Employment type Full-time

Job function

Job function Administrative

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