Program Coordinator, Part-Time (17.5 hours)

Program Coordinator, Part-Time

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Position Summary :

We have an exciting opportunity to join our team as a Program Coordinator, Part-Time (17.5 hours). Responsible for providing basic to moderate range of program coordination. Works with internal and external parties to organize the various components needed to initiate, run and complete major Community engagement Program. Promotes, coordinates and supports the development of research Program (gathering, collecting and analysis data from communities). Facilitates the administration process of departmental activities (e.g., facilitates the administrative process of recruiting and on-boarding process, maintaining records, compiling and monitoring the master schedule for meetings; IRB updates; grant application preparation and submission; monitoring and developing budget; preparing and distributing fliers, newsletters and organizing Report-backs to the community; organizing and coordinating seminars, training programs and other related activities). Preparing IRB documents. Reports to a Manager or Director; works under Dr. Zelikoff supervision.

Job Responsibilities :

• Performs other duties as assigned.
• Program Coordination Provides moderate to advanced coordination for Program activities to a manager or director of department that includes but not limited to : coordination of Programs while working / communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude Programs activities. Might evaluate and make recommendations based on analyses, observation and or feedback. Develops Program schedules, may oversee Program purchase requisitions and invoice payments. Assists in developing departmental plans, goals, objectives, policies and procedures.
• Reports Prepares and review documents independently and generates status / progress reports for ongoing and pending Programs. Plans, arranges, outlines and drafts letters, memos, agendas presentations and reports. Advanced analysis is required to present findings. Reviews, edits and obtains appropriate approvals. Responds to more complex correspondence and refers the more complex issues with recommendation to supervisor. Follows protocols as defined by the grant and Medical Centers policies and procedures.
• Research Activities Researches / gathers and collects data from different parties and presents findings and preliminary analysis as applicable. Researches problems, issues and concerns and responds to requests for information. Develops materials and presentations for training and educational sessions, departmental seminars and other activities.
• Grants Assists in grants related activities such as developing grants applications / proposals and fund raising activities if applicable. Collects and organizes required paperwork for submission if required for the grant. Follows up and coordinates resolution of all issues.
• Program Support - Assists in the recruitment, hiring and training of clerical staff, assistants, trainee and volunteers for the Program / department. Reviews workflow and recommends improvement if applicable to ensure appropriate cycle times and efficiency.
• Scheduling & Coordinating Organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc) and other related activities. May assist in special events planning.
• Participates in special Project / Programs and performs other duties as required.

Minimum Qualifications :

To qualify you must have a Masters degree or equivalent in, public and environmental health, health care administration or related field or an equivalent combination of education and relevant environmental health and community experience. Proficiency in using various Microsoft Office applications such as Word, Canva, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project / Program manage and to multi task while paying attention to details.

Preferred Qualifications :

None Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being : physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $32.14 - $44.94 Hourly. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses / incentive, differential pay or other forms of compensation or benefits.

NYU Langone Medical Center is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.

Minimum Salary : 32.14 Maximum Salary : 44.94 Salary Unit : Hourly