Junior Administrative Assistant

Junior Administrative Assistant

Hours : Full-Time 35 Hours Work Location : 30-30 Thomson Avenue, LIC, NY 11101 The Department of Design & Construction, Division of Infrastructure, is currently seeking a Junior Administrative Assistant to join our Construction Management 5 - Brooklyn team. Successful candidates will report directly to the Office Manager and collaborate with the Administrative Assistants to assist the team with administrative work. These tasks include monitoring the New York City Streets site for project initiation and contractor permit requests, maintaining various databases, drafting responses for homeowner complaints, and assisting with permit and project research to compile information requested by the agency's Law unit regarding FOILS, Litigations, and Comptroller Requests. Additionally, the Junior Administrative Assistant will help manage the Assistant Commissioner's (AC), Director's, and Deputy Directors' calendars when needed or in the absence of the Office Manager. During these times, the Junior Administrative Assistant will also answer the AC's incoming calls, record messages, and / or direct callers to the appropriate staff to ensure urgent matters are addressed in a timely manner. Lastly, the candidate will maintain the team's filing system and provide clerical assistance to Engineers-in-Charge and other field staff when needed. Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM / OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

Qualifications : There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required. Candidates must be able to understand and be understood in English.

Additional Information : The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.