Administrative Assistant

SitusAMC is where the best and most passionate people come to transform our client's businesses and their own careers. Whether you're a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.

At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local - come join our team!

Pelium is a leading commercial real estate (CRE) asset management platform, delivering seamless, integrated solutions exclusively for Apollo Global Management, Inc. With deep industry expertise, a performance-driven team, and a rigorous analytical approach, we consistently achieve exceptional results- maximizing value, mitigating risk, and driving sustainable growth in real estate investments. Pelium is a wholly owned subsidiary of SitusAMC.

This role will provide general, administrative support to a Team of Principals and Managing Directors. The position may also require providing additional support to other members of the team.

Essential Job Functions :

Schedule and organize meetings, conferences and off-sites including all related logistics

Arrange travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination

Allocate and process expenses and confirm compliance with applicable policies for Executives, including American Express and Out of Pocket expenses using the Concur expense management system

Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets

Screen incoming calls and greet guests in a professional and courteous manner

Establish, develop, maintain and update filing system

Handle recruitment coordination and logistics for new employees on the team

Coordinate closely with team and other assistants to provide phone coverage and back-up assistance

Use US Mail, FedEx, and other services to send and track priority mail Manage work priorities independently and respond to business outside of normal business hours as needed

Maintain Pelium LinkedIn, including posting and sharing as well as coordinating with other groups to develop content

Perform other related general administrative tasks for executives as assigned and required

Other activities as may be assigned by your manager

Qualifications / Requirements :

Bachelor's Degree in related field, or equivalent combination of education and experience

5-8 years of administrative assistance experience preferred

Experience in the finance industry is preferred

Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines

Strong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action

Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy

Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required

Team-oriented and collaborative attitude is a must

Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint

Working knowledge of office administrative procedures and operating standard office equipment

Note : This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

The annual full time base salary range for this role is

$70,000.00 - $80,000.00

Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.

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SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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