Accounts Payable Coordinator

Description

Maintain accurate vendor records, including W-9s and electronic payment forms, and submit updates or new setups as needed.

Review and process Verizon invoices, ensuring all required documentation is complete and ready for entry.

Handle office supply invoices for payment, coordinating as necessary.

Scan, index, and route incoming mailed invoices to the correct Accounts Payable folders and systems, confirming legibility and completeness.

Process employee reimbursements by verifying approvals, account coding, and compliance with college policies.

Manage the Accounts Payable shared inbox by organizing emails, responding to inquiries, assigning tasks, and ensuring proper documentation and vendor communication.

Prepare invoices for payment by matching them with purchase orders, requisitions, and approvals to create complete payment packets.

Communicate with vendors and internal teams regarding missing documentation, payment status, and general AP inquiries.

Organize and support invoice preparation for check runs and internal reviews.

Enter capital project vouchers into the county's SAP system and obtain necessary vendor details for payment.

Assist the AP Clerk during peak periods or absences to maintain workflow.

Support the Accounting Manager with follow-up tasks, document organization, and other duties as assigned.

Ensure confidentiality and security of all AP documents and information.

Cross-train with team members and provide coverage during absences.

Enter receiving information into the Colleague system.

Audit vendor statements for unpaid invoices, verify against open purchase orders, and request missing invoices when needed.

Assist with 1099 preparation and review to ensure proper vendor reporting.

Prepare routine monthly journal entries as required.

Skills

Accounts payable, Invoicing, Invoice processing, Payable, erp, colleague, vendor invoices

Additional Skills & Qualifications

Two years of experience in accounts payable or three years in an accounting office.

Associate degree preferred, high school diploma required.

Strong ability to handle high-volume data entry with exceptional accuracy.

Skilled in communicating professionally with vendors, employees, and students to resolve issues and provide support.

Able to work independently and take initiative to identify and resolve problems.

Quick to learn and correctly apply purchasing, contract administration, and cost center procedures.

Proficient in operating office equipment such as calculators, computers, copiers, printers, and fax machines.

Experienced using Word, Excel, email, Adobe, and any ERP system.

Competent in handling phone systems, including transferring calls and managing voicemail.

Job Type & Location

This is a Permanent position based out of Columbia, MD.

Pay and Benefits

The pay range for this position is $50000.00 - $65270.00 / yr.

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options : The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

Workplace Type

This is a fully onsite position in Columbia,MD.

Application Deadline

This position is anticipated to close on Dec 19, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.