Administrative Assistant – Health Services

Position Purpose

Provides a full range of administrative, secretarial, and clerical support to the Director of Health Services Department; assists in preparing reports, work orders, and letters, enters digital information including fiscal information.

ESSENTIAL JOB FUNCTIONS  Administrative Functions

• Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations.
• Answers incoming calls from employees, community members, and others, and provides general information, and refers callers, as appropriate, to other staff or other District personnel.
• Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials.
• Prepares periodic reports regarding related program activities.
• Prepares and maintains forms and records including personnel and payroll information.
• Operates all office equipment (computers, printers, copy machines, and so forth).
• Maintains office files in a systematic and confidential manner.

Fiscal Functions

Personal Work Relationships

Other Duties as Assigned

Knowledge, Skills & Abilities

Travel Requirements

Physical & Mental Demands, Work Hazards

Minimum Required Qualifications

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.