Administrative Assistant

Administrative Assistant

We are seeking an organized and reliable Administrative Assistant to perform a variety of routine administrative tasks. This role involves data entry, photocopying, mailings, preparing reports, coordinating print requests, ordering supplies, reserving meeting rooms, processing invoices, and responding to employees' help desk requests.

Responsibilities :

• Stock and maintain office and break room supplies in all campus buildings, prepare monthly supply usage reports, submit orders for restocking, and manage purchase order budgets.
• Act as primary backup to the Reception Desk, handling phone calls, greeting visitors, sorting mail, reserving conference rooms, and managing FedEx / UPS package deliveries.
• Compile daily articles from specified publication websites, prepare summaries, and distribute to executives.
• Scan laboratory notebooks to ensure clear, readable documents are available online, providing monthly reports to the quality manager.
• Understand and recall company processes for visitor building access, purchasing, new hire setup, supply purchases, and building access card assignment.
• Ensure visitor-designated conference rooms are prepared and equipped for meetings.
• Track new hire preparation, assist with boxing and storage of contents in vacated workspaces, and coordinate employee events.
• Maintain the Admin team's paperless filing retrieval system for historical and backup data.
• Place and track orders for scientific articles, review and approve vendor invoices.
• Process workspace move requests for senior management approval and maintain seating charts.
• Assist with VIP / customer briefing room pre-checks, catering and meeting setup, and guest greeting.

Essential Skills :

Additional Skills & Qualifications :

Work Environment :

This is a 100% on-site position primarily based in Rockville, MD, with occasional responsibilities at another campus 10 minutes away. The work schedule includes a 1-hour lunch break.

Job Type & Location :

This is a Contract to Hire position based out of Rockville, MD.

Pay and Benefits :

The pay range for this position is $24.04 - $26.44 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Application Deadline :

This position is anticipated to close on Dec 8, 2025.