Executive Assistant

Description

Location : Irvine CA On-site 5 days / week

Why You Should Join

At Advanced Sterilization Products (ASP) we believe administrative professionals are strategic partners who drive efficiency foster collaboration and help leaders stay focused on what matters most. As an Administrative Assistant youll be at the heart of our operationssupporting senior executives coordinating cross-functional projects and contributing to a culture of excellence and innovation.

What Youll Do

In this high-impact role youll provide executive-level administrative support to three L1 leaders across Research & Development (R&D) Regulatory Affairs & Quality Assurance (RAQA) and Operations (OPS) . Youll work closely with other Executive Assistants and departments across the business bringing a proactive solutions-oriented mindset to help leaders stay focused on business priorities while ensuring their time and resources are managed effectively.

Key Responsibilities :

• Manage complex calendars appointments and priorities using Outlook to ensure leaders days are organized and productive
• Serve as a gatekeeper for schedules and information maintaining professionalism and discretion
• Build strong relationships across departments to understand business priorities and support cross-functional collaboration
• Leverage technology and AI tools to streamline workflows and enhance decision-making
• Participate in monthly business meetings and contribute to action planning and follow-through
• Create and maintain standard work processes for leaders and their teams
• Coordinate logistics for meetings events and conference calls including room bookings catering and materials
• Prepare leaders for meetings by organizing agendas background materials and briefing documents
• Support post-meeting follow-up including tracking commitments and coordinating additional support
• Develop presentations spreadsheets and documents using PowerPoint Excel and other tools
• Review and manage sensitive documents with a high level of discretion and compliance awareness
• Arrange domestic and international travel including visa coordination and compliance documentation
• Prepare and reconcile expense reports accurately and on time
• Partner with other Executive Assistants and leadership teams to ensure seamless support across the organization

What You Bring

Must-Have Qualifications :

Preferred Qualifications :

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1