Health Information Professional

Responsibilities

Primary Job Functions :

• Receives and processes all requests for health records from file area after consumers’ discharges.
• Reviews and analyzes medical records for accuracy, completion, and timeliness of documentation.
• Assembles record in chronological order during review, and prepares record for imaging.
• Checks and documents all chart deficiencies : for nurses, doctors, therapists and behavioral staff (Inpatient), and completes Administrative Reviews (Outpatient).
• Correctly categorizes deficiencies based on color coding system in use.
• Obtains all missing information and corrects all deficiencies in records within standard compliance timeframes.
• Protects and maintains the confidentiality of all records and patient information.
• Maintains the chart tracking (charge-out) system to track the location of each record.
• Assists clinicians with pulling and locating charts.
• Sorts incoming charts and ensures they are routed to the proper location and clinician.
• Ensures charts are filed back promptly by the end of each workday.
• Completes and processes authorizations to release of information as requested.
• Answers the telephone in a professional manner using 5 Star Customer Service standards.
• Orders, maintains, and distributes AltaPointe approved forms.
• Assists in purging records for destruction on a regular basis.
• Adheres to program specific procedures and protocols as outlined by the Assistant Coordinator of Health Information.

Supervision and consultation

Courteous and respectful towards consumers, visitors and co-workers.

Administrative

Physical Requirements of the Job :

Qualifications

High school graduate or the equivalent; two to three years’ experience in a medical records department or health care office setting; knowledge of medical and psychiatric terminology; ability to communicate verbally, withstand continual deadlines, concentrate and maintain accuracy in spite of frequent interruptions; detailed oriented and highly organized; knowledge of the following must be demonstrated within 6 months of hire :

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