Human Resources Representative / Human Resources Representative, Associate

Human Resources Representative

Discover work that moves you in a dynamic and innovative setting. Be part of a team delivering Orange County's transportation network of today and creating a vision for the future.

OCTA is the county's transportation planning commission and public transit operator. With a focus on safety and accountability, we plan, fund, and implement countywide projects that include bus and rail transit, freeways and express lanes, rideshare, microtransit, paratransit, active transportation, and environmental programs.

We're passionate about creating a balanced, equitable and sustainable transportation system that reflects the diverse travel needs of the county's 34 cities and 3.2 million residents.

Our employees rated OCTA as a top workplace in Orange County. Come join us on our mission of keeping Orange County moving.

Under general supervision, independently performs a variety of professional human resources (HR) assignments. Provides support to the Talent Acquisition, Compensation, and Human Resources Information System (HRIS) teams to coordinate and facilitate activities. Acts as the point of contact for basic Workday questions, interview scheduling and panel coordination, Coach Operator on-boarding / first day orientation, and the purchasing of promotional items. Additionally, provides support as needed to all HR areas for projects.

This is an exempt position in Salary Grage 185 : Min $38.71 - Mid $46.24 - Max $53.76 per hour. The starting salary will be within this range based on qualifications.

Responsibilities include :

• Monitors and facilitates recruitment activities, assisting the Talent Acquisition Specialists with placing recruiting ads, relaying information, providing instruction to and answering applicant questions on applying and using Workday, coordinating interview and room scheduling with candidates and panel members, compiling interview packets, and reviewing and closing recruitment files. Assists managers with Workday recruitment process questions. Participates as an interview panelist as needed.
• Prepares communications, answers questions, assists with basic Workday questions and troubleshooting usage issues. Enters information into Workday as requested. Monitors recruitment statuses and answers applicant questions. Audits entries for accuracy and timeliness. Creates basic reports, pulling and compiling data from Workday.
• Ensures that employee records are complete and accurate. Compiles and provides employee file documents to the Clerk of the Board's staff as requested, in response to public records act requests.
• May assist compensation staff with conducting and responding to salary surveys and analyzing data, preparing and routing documents and forms, and running reports.
• Enters Special Performance Award (SPA) information into the database, as needed. Monitors and tracks documentation throughout the process and ensures accurate entry into the system when complete.
• Understands and applies personnel policies and procedures including federal and state laws regarding employment practices such as EEO, ADA, Affirmative Action, FLSA, and other applicable employment laws.
• Utilizes computer software skills including applications such as MS Office programs including Outlook, Word, Excel, and Workday HRIS.

Qualifications include :

Positions in this class typically require :

OCTA offers an attractive compensation and benefits package that includes medical, dental and vision health insurance programs, flex time (may be available), paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more. OCTA has a hybrid remote work program. Eligibility is dependent on manager's approval.

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and / or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.