Office Administrator/Facility Mgt & ServicesAVA Consulting • Dallas, TX
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Office Administrator / Facility Mgt & Services
AVA Consulting • Dallas, TX
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job_description.job_card.job_descriptionProcess all outgoing pre-stamped personal US Government Client. Process all outgoing FedEx packages (Business use only). Verify, sign and record all incoming / outgoing Accountable Mail, , FedEx, DHL, UPS, Express, Registered, Certified, Insured and Custom Design Mail. Deliver incoming FedEx, DHL, UPS, Staples packages Sort and deliver all incoming Postal Service mail Deliver and obtain signature for all Accountable Mail pieces Handle "rush " pick-up / delivery requests for internal and outgoing correspondence (Business use only) Maintain and provide specialized mailing forms Express, Registered, Certified and Insured Daily interaction with other vendors to ensure that procedures and work standards relating to Mail Center operations are maintained (ex. FedEx, DHL, US Government Client, UPS, Couriers, Neopost, Staples, Iron Mountain,). Provide vendors with updated address to improve accuracy of incoming mailings Coordinates audio-visual equipment and prepares facility for meeting (including Skype, WebEx, teleconference and VTC) Ensure proper maintenance and usage of all equipment and supplies Prepares coffee and set out snacks as requested
GENERAL FUNCTION
Organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. Supports prints device and mail services, office and supply inventory mgt, conference room / AV support and general office admin support. Energetic experienced professional who is able to wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.
MAJOR DUTIES AND RESPONSIBILITIES
PRINT DEVICE & MAIL / SHIPPING & RECEIVING SERVICES
Print Device
- Deliver paper for office equipment such as printers, copiers and fax machines
- First responder for a print device issues then contact tech services if additional support is needed
- Ensure proper maintenance and usage of all equipment and supplies.
Mail / Shipping & Receiving
CONFERENCE CENTER SUPPORT
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Office Service • Dallas, TX
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