Administrative Coordinator

Kintec Search, Inc.Providence, RI, US

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Job Description

Administrative Assistant & Front Desk Attendant

Location : Providence, Rhode Island

Temp-to-perm hire - 3 months initial period through agency contract before conversion

20-25 per hour

You'll be part of the Facilities Management team where you'll liaise with vendors, visitors, and property management.

You'll play an important role in :

Greeting visitors upon arrival informing them of emergency exits and egress plans, and answering incoming calls
Being responsible for vendor and property management coordination and relations
Managing incoming and outgoing mail and packages and delivering them to the appropriate employee or department
Providing administrative and project support to the Facilities department and Boston office employees as needed
Managing, ordering, setting up and coordinating all catering, staying within budget for all events, and maintaining a stocked kitchen
Ordering and maintaining office supply inventories and managing the spending budget for various vendors.

Working hours can vary per week.

Requirements :

Have a kind, helpful and professional demeanor

Have strong attention to detail, are well-organized, and have the ability to multi-task

Are able to ensure tasks are thoroughly completed

Have strong written and verbal communication skills

Have excellent time management and the ability to prioritize work

Have strong interpersonal skills to interact positively with all employees.

Candidate should have 3-5 years administrative or office manager experience

Preference for Facility Management experience

Administrative Coordinator • Providence, RI, US