Event Coordinator

Direct Selling NewsPlano, TX, US

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Job Description

Location : Hybrid (Plano, Texas)

Job Summary :

The Event Coordinator is responsible for planning, coordinating, and executing a variety of events, ranging from single day workshops and summits to multi-day corporate events. The role involves managing logistics, vendor relationships, and communications to ensure that each event runs smoothly, on time, and within budget.

Key Responsibilities :

Event Planning : Collaborate with clients or internal teams to understand event goals and requirements. Develop detailed event plans, timelines, and budgets.
Vendor Management : Research, negotiate, and contract with event vendors such as caterers, venues, decorators, audiovisual providers, and entertainment.
Logistics Coordination : Organize event logistics, including venue setup, guest accommodations, transportation, and schedule management.
Budget Management : Track expenses, maintain financial records, and ensure all events stay within the allocated budget.
On-Site Event Management : Oversee the setup, execution, and breakdown of events. Ensure smooth operations on the day of the event, troubleshooting any issues that arise.
Client Communication : Serve as the main point of contact for clients, ensuring clear communication before, during, and after events.
Marketing and Promotion (if applicable) : Collaborate with marketing teams to promote events through various channels such as social media, websites, and email campaigns.
Post-Event Follow-up : Conduct post-event evaluations to assess outcomes and gather feedback from clients and attendees for future improvements.

Required Skills and Qualifications :

Experience : 2-3 years of experience in event planning, hospitality, or a related field.

Education : Bachelor's degree in event management, hospitality, communications, or related disciplines (preferred).

Strong organizational skills : Ability to multitask and manage several events and deadlines simultaneously.

Communication skills : Excellent written and verbal communication skills, with the ability to interact effectively with clients, vendors, and team members.

Attention to detail : Meticulous attention to detail to ensure all aspects of events are executed flawlessly.

Problem-solving : Ability to remain calm under pressure and quickly resolve any issues that arise during events.

Flexibility : Willingness to work evenings, weekends, and long hours during event preparations and execution.

Technical proficiency : Familiarity with event management software, registration platforms, and basic office tools (e.g., Microsoft Office Suite).

Preferred Skills and Qualifications :

Experience in managing corporate events, trade shows, or large-scale conferences.

Proficiency in using event planning software (e.g., Cvent, Eventbrite).

Certification in event planning or project management (CMP, CSEP, or PMP).

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Event Coordinator • Plano, TX, US