Operations Assistant (Advanced Excel Proficiency) - A189

Operations Assistant

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

At Pearl, we're not just another recruiting firmwe connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

Our client, a long-standing leader in academic and travel-based summer programs, is looking for a highly organized Operations Assistant to support daily functions of the Global Operations team. This role provides administrative, project coordination, and operational support across a wide portfolio of international youth programs.

The ideal candidate thrives in fast-paced environments, excels at tracking complex details, and demonstrates proactive problem-solving. You will maintain documentation, coordinate communications, support workflows, and help ensure smooth planning and in-season execution across multiple program sites.

Strengthen operational efficiency through precise documentation, organized workflows, and proactive communication management.

Support seamless program delivery across multiple international locations during planning and peak summer seasons.

Enhance team productivity through effective administrative support, schedule coordination, and streamlined processes.

Administrative Operations & Executive Support (25%)

• Manage calendars, meetings, travel logistics, and expense reporting for operations leadership.
• Prepare meeting agendas, record minutes, and track action items.
• Maintain confidential files, personnel documents, and sensitive information.
• Coordinate internal and external communications, including drafting correspondence.
• Schedule cross-department meetings and manage video conferencing logistics.

Project Coordination & Documentation (20%)

Operations Systems & Database Management (15%)

Summer Operations Support (15%)

Partnership & Program Administration (10%)

Communications & Stakeholder Coordination (10%)

Training & Meeting Logistics (3%)

Financial & Procurement Support (2%)

Quality Assurance & Process Improvement (2%)