Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Position overview and company context provided by Nulixir Inc. This role supports the CEO with strategic, operational, and administrative leadership in a fast-growing, innovative food and beverage company.

Overview

Nulixir, a nano-biotechnology start-up that develops, manufactures, and licenses intellectual property for smart nanocarriers, is seeking a seasoned Executive Assistant to support the CEO. This is an in-person position located at the company HQ in Austin, TX.

Base pay range

$85,000.00 / yr - $130,000.00 / yr

Who is Nulixir?

Nulixir is a VC-backed B2B company focused on functional ingredients for food and beverage, with a portfolio of patents and a leadership team from top consumer and consulting firms. The company emphasizes rapid growth, collaboration, and innovation.

Location

This is an in-person position located at our HQ in Austin, TX.

Key Responsibilities

Strategic Support :

Be the right hand to the CEO, provide high-level administrative support, and manage day-to-day operations. Anticipate the CEO’s needs and proactively manage schedule, priorities, and commitments. Coordinate and prepare for meetings, including agenda setting, minute taking, and follow-up on action items.

Project Management :

Lead and manage special projects, ensure timely completion, and align with company goals. Collaborate with departments to streamline processes and drive efficiency. Support execution of strategic initiatives and ensure seamless communication across the executive team.

Executive & Operational Support :

Assist the CEO in day-to-day oversight of plant operations. Ensure documentation and checklists are prepared and completed by operations daily. Coordinate cross-departmental communications to align with operational goals.

Communication & Liaison :

Serve as the primary point of contact between the CEO and internal / external stakeholders. Manage the CEO’s email, correspondence, and phone calls with discretion. Draft, review, and edit reports and presentations. Translate and interpret as needed to support multilingual teams.

Travel & Event Coordination :

Plan travel arrangements and organize company events, executive retreats, and board meetings. Ensure all logistical aspects are handled meticulously.

Confidentiality & Professionalism :

Handle sensitive information with discretion and integrity. Maintain professionalism in all interactions and uphold company values.

Qualifications / Requirements

Mid-Senior level experience supporting C-suite executives, preferably in fast-growing tech, life sciences, or consumer product companies.

Strong organizational, calendar management, and project coordination skills.

Excellent written and verbal communication with the ability to interact with internal teams and external partners.

Ability to work in a fast-paced environment and manage multiple priorities with attention to detail.

Willingness to work in-person at the Austin headquarters.

We Offer

A unique and diverse company culture with commitment, responsibility, risk-taking, and discipline.

An excellent startup work environment with flat hierarchy and short decision paths.

Competitive salary and health, dental, and vision insurance.

Annual performance bonus.

We recruit, promote, and reward based on our five core values : Sleeves Up, 100% Transparency, Be Defiantly Great, Unconditional Empathy, and Be the solution, not just the critic.

Referrals increase your chances of interviewing at Nulixir Inc. by 2x.

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