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Executive Assistant to CEO
Executive Assistant to CEOC-Suite Assistants • Boston, MA, US
Executive Assistant to CEO

Executive Assistant to CEO

C-Suite Assistants • Boston, MA, US
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Executive Assistant to CEO, Reinsurance Firm, Boston, Mass / Local Remote

The CEO of a well- financed reinsurance firm is looking for an exceptional Executive Assistant. This is a unique opportunity for a professional who is an exceptional communicator with a “high touch” support mentality. The ideal candidate has at least 8 years of experience supporting a busy C-Suite executive and has worked as the liaison to a Board of Directors and has managed investors, preferably in the finance space. This is a local remote position, going into the downtown Boston office a few times a month or when the CEO wants to meet depending on what’s going on.

About the Job :

  • Be the “right hand” to the CEO as a true gatekeeper, handling complex calendar management, prioritizing meetings and appointments, and handling communications on her behalf
  • Arrange domestic and international travel, including detailed itineraries,
  • Manage inbox and craft emails on her behalf
  • Prepare materials and manage all logistics for board of directors’ meetings and investor meetings
  • Follow-up on projects and initiatives with key internal stakeholders making sure deadlines are met and key initiatives are tracked
  • Expense reporting
  • Oversee special projects for the CEO
  • Some personal work; Ad hoc projects

About You :

  • Minimum 8 years’ experience as an Executive Assistant to a busy C-Suite executive, preferably in the finance space.
  • Bachelor’s Degree
  • Experience being a liaison to a Board of Directors and investors
  • Demonstrated ability to manage competing priorities with discretion, efficiency, and impeccable attention to detail
  • Microsoft Office Suite; Excellent Project Management skills; Excellent PowerPoint skills
  • Exceptional written and verbal communication skills
  • Highly resourceful, proactive, and adept at anticipating needs and providing “high touch support
  • Warm, poised, and professional and calm
  • Compensation : Base Salary plus Discretionary Bonus, comprehensive benefits package.
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