Office Administrator

Work with a Global Insurance company to provide comprehensive administrative support to the Head of Office and office as a whole, as well as Underwriting Leadership support. You will act as gatekeeper for office conference rooms and meeting requests. This includes acceptances / declinations for meeting requests and resolving calendar room conflicts.

As the Office Administrator you will oversee, plan, and attend events put on by the company. You will arrange internal / external meetings including : booking meeting rooms / venues; booking & setting up telephone or video conferencing equipment and lunch / refreshment arrangements; liaising with training providers where necessary

• Additional Responsibilities Include :
• Daily lunch ordering
• Visitor Registration
• New hire orientations
• Mail, deliveries, shipments
• Liaising with building management work order requests
• Working with internal Facilities team to adhere to standards of office environment and quality
• Order supplies and restock items on a regular basis
• Issue and update employee key cards
• Refilling copier / printer and handling issues that may arise with equipment
• Ensure kitchen, fridge are cleaned out regularly
• Manage ad hoc tasks / projects as requested
• Work heavily with Head of Office and Broker Relations Rep to execute social and broker events
• Liaise with local vendors to secure event spaces and create food and beverage contracts
• Maintain RSVP lists and communicate updates within regional planning group
• Work with Marketing to create event invitations if needed
• Attend and take meeting notes during regional planning meetings
• Additional projects and tasks as requested by Head of Office
• Maintain HOO BR and social budget
• Receive packages and visitors
• Order business cards
• Take the initiative to identify and resolve problems
• Undertake any other reasonable duties / ad hoc reports as may be requested
• Participate in cross-team and intra-team projects as required
• Coordinate with IT department on all office equipment
• Skills & Qualifications :
• Event Planning / Management
• Office Administration / Office Management
• Customer / Client Services
• Microsoft Office Suite
• Meal Ordering
• Job Type & Location

This is a Permanent position based out of New York City, NY.

• Pay and Benefits

The pay range for this position is $90000.00 - $100000.00 / yr.

Company paid life, and short- and long-term disability insurance

401(k) plan with 5% company match and immediate vesting

22 days PTO (prorated for 1st calendar year of employment), 11 paid holidays per year, with the ability to flex the religious bank holidays to suit your religious beliefs

Up to $700 reimbursement for home office setup

Free in-office lunch, travel reimbursement for travel to office, and monthly lifestyle allowance

Up to 26 weeks of fully paid parental leave

Up to 2.5 days paid annually for volunteering at a charity of your choice

Flexible working policy, trusting our employees to do what works best for them and their teams

• Workplace Type

This is a fully onsite position in New York City,NY.

• Application Deadline

This position is anticipated to close on Nov 19, 2025.

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About TEKsystems :

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.