Office Manager

Office Manager

The Department of Physical Therapy is currently seeking a full time Office Manager to work in North Miami, FL at UHealth SoLe Mia Medical Center. The Office Manager manages a variety of office functions, including but not limited to clerical work, data maintenance, and department operations. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations.

Core Job Functions

• Manages office operations and procedures; prepares payroll; controls correspondence; designs filing systems; reviews and approves supply requisitions; assigns and monitors clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Develops and implements office policies by establishing standards and procedures, measuring results against standards and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; follows up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information and identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees. Evaluates office staff by coaching, counseling, and disciplining employees; plans, monitors, and appraises job results.
• Achieves financial objectives by assisting with the preparation of the budget, scheduling expenditures, analyzing variances and initiating corrective actions, as necessary.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Core Qualifications

Departmental Duties