Accounting Specialist

Accounting Specialist

General Description / Primary Purpose : The Accounting Specialist under the direction of the Assistant Director or above is responsible for managing the accounts receivable ledger, ensuring timely and accurate invoicing, and following up on outstanding payments. This role involves reconciling daily payments, overseeing annual permit balance billing, managing payroll deduction processes, and working with a collections vendor to recover outstanding debts. The Accountant Specialist will also monitor and reconcile accounts related to parking ticket revenues and collections, ensuring compliance with internal financial policies. Additionally, the role includes customer service duties such as responding to inquiries and refund requests related to payroll deductions and assisting with special population groups' parking needs.

Job Functions :

• General Accounting Duties
• Reconciles daily office, kiosks and mobile app payments
• Oversee annual permit balance billing for contingent workers, retirees, direct service organizations and employees
• Responsible for depositing revenue received from events, citations payments and permits
• Manages all aspects of payroll deduction processes such as monitoring for employee separations, deductions changes, additions and cancellations
• Complies annual list of payroll deductions and submits to the accounting coordinator
• Maintains prorated schedule for in-office payments that mirrors payroll deduction pro-ration schedule
• Responsible for working with collections vendor on collecting outstanding debt from parking violations
• Monitor and reconcile accounts related to parking ticket revenues and collections
• Maintain compliance with internal financial policies

Customer Service and Office Administration

Parking Ticket Collections

Marginal Functions

Required Qualifications : High school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. This position is remote. Employee should reside in the state of Florida as there may be times when an in person meeting is required.

Statement(s) of Understanding : This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator. This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and / or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he / she becomes aware of.