Secretary III

Salary : $5,500.00 - $6,701.00 Monthly

Location : Garden Grove, CA

Job Type : Full-Time

Job Number : 25 / 34.0

Department : Various

Opening Date : 11 / 20 / 2025

Closing Date : 12 / 15 / 2025 5 : 00 PM Pacific

ABOUT THE JOB

OPEN TO THE GENERAL PUBLIC AND DISTRICT EMPLOYEES

THIS ELIGIBILITY LIST WILL BE GOOD FOR SIX (6) MONTHS

WE ARE ONLY ACCEPTING ONLINE APPLICATIONS FOR THIS RECRUITMENT

APPLICATIONS CAN ONLY BE COMPLETED AND SUBMITTED DURING THE FILING PERIOD OF :

DECEMBER 12, 2025 TO DECEMBER 15, 2025 BY 5 : 00 P.M.

TENTATIVE MULTIPLE-CHOICE EXAM DATE : TUESDAY JANUARY 6, 2026

TENTATIVE PERFORMANCE EXAM DATE : FRIDAY, JANUARY 16, 2026

TENTATIVE ORAL RATING EXAM DATE : FRIDAY, JANUARY 30, 2026

SALARY

All new hires will be placed at the starting salary step of this classification ($5,500 per month). Employees are eligible for a step increase on their anniversary date each year, up to the maximum step 5 of this salary range ($6,701 per month).

ABOUT THE JOB : Individuals in these positions work 8 hours per day, 12 months per year. The current vacancy exists in the Facilities Department, however, this eligibility list will also be used to fill any vacancies which occur during the life of the list. Under direction of an administrative official, performs difficult and technical secretarial and clerical work, including the proficient use of computers, as well as considerable independent judgment and discretion; and performs related work as required.

ESSENTIAL DUTIES

• Relieves administrators of minor administrative duties by compiling data, developing and maintaining databases, extracting data to prepare reports, keeping records, monitoring budgets, and / or communicating policies and procedures.
• Performs difficult and complex clerical and secretarial work involving the use of considerable independent judgment and an understanding of departmental functions and procedures.
• Receives visitors, gives out information, receives telephone calls, and exercises judgment in determining their importance or urgency and whether they should be referred to other officials.
• Answers routine letters independently.
• Arranges meetings and reserves rooms for the supervisor.
• Makes inquiries and obtains information and documents for the supervisor involving contact with administrative officials in other departments.
• Assists in the preparation of departmental reports by gathering and summarizing information from a variety of sources.
• Sets up and revises filing systems and other clerical procedures.
• Performs a variety of projects requiring considerable independent judgment and initiative, as assigned.
• May oversee the work of other clerical personnel.

EMPLOYMENT STANDARDS

Education and Experience : Graduation from high school or equivalent, and three years of secretarial experience involving meeting the public, or three years of responsible clerical experience in a school district; and computer experience involving the proficient use of word processing, spreadsheet, and database programs is required.

Knowledge of :

Ability to :

SELECTION PROCEDURES

Applications will be accepted from the general public and district employees who possess the above qualifications. The district reserves the right to invite applicants whose qualifications most closely meet the requirements needed for the position to continue in the examination process. The examination may consist of an evaluation of training and experience, multiple choice, performance, and oral / technical exams. Persons needing reasonable accommodation must notify the Office of Personnel Services by the last day to file. A qualifying score must be achieved on all portions of the examination in order to be placed on the open eligibility list. Outside and district candidates will be placed on one ranked list, with eligible permanent district employees receiving five seniority points which will be added to their final scores.

Non-Discrimination Statement :

Garden Grove Unified School District prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, mental or physical disability, medical condition, genetic information, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, parental, pregnancy, family or marital status, immigration and citizenship status, military status or association with a person or a group with one or more of these actual or perceived characteristics.

Copies of GGUSD's policies including Uniform Complaint Procedures, Sexual Harassment Nondiscrimination, Title IX Rights and Protection, and Statewide Resources are available upon request.

Questions or complaints of alleged discrimination, harassment, intimidation, bullying, and equity should be directed to the Assistant Superintendent of K-12 Educational Services, Dr. Lorena Sanchez, at llsanche@ggusd.us or (714) 663-6143. Title IX equity and compliance concerns should be directed to the Title IX Coordinator - Chris Francis, Director of Personnel Services, at cfrancis@ggusd.us or (714) 663-6338. Complaints may be mailed to 10331 Stanford Avenue, Garden Grove, CA 92840.

Pupils have the right to a free public education, regardless of immigration status or religious beliefs. More information about these rights is available from the California Attorney General, Know Your Rights. Contact the district office to learn more about Title IX and Sex Discrimination / Harassment including how to file a complaint.

INFORMATION ABOUT APPLICATION PROCEDURES AND EMPLOYMENT

HOW TO APPLY : Applications must be completed on our website at Please note that the district office will not be giving out or accepting hard copy applications for those recruitments that are online only. Please read each posting carefully or call our office if you have any questions. All applications should be received by the Personnel Commission Office by 5 : 00 p.m. on the last day to file.

VETERAN'S CREDIT : Veterans shall have an additional five (5) points added to their final percentage score on an open eligibility list as prescribed by Education Code, Section 45296. "Veteran" as used in this article means any person who has served in the United States armed forces in time of war, or national emergency declared by the President of the United States of America, and who has been discharged or released under conditions other than dishonorable. "Armed forces" means the United States Air Force, Army, Navy, Marine Corps, or Coast Guard. At least thirty (30) days of active service are required to obtain veteran preference points.

Disabled veterans shall have an additional ten (10) points added to their final percentage score on an open eligibility list as prescribed by Education Code, Section 45296. A "disabled veteran" as used in this article means any veteran who is currently declared by the United States Veterans Administration to be ten percent (10%) or more disabled as a result of service in the Armed Forces of the United States. Proof of disability shall be deemed conclusive if it is of record in the United States Veterans Administration.

Additional eligibility may be granted based on future changes to the law and verification from the Veteran's Administration or the United States Office of Personnel Management.

In order to obtain credit, the applicant shall furnish satisfactory proof of qualifying military service prior to establishment of the eligibility list. No adjustment of rank on the list shall be made when such proof is presented thereafter.

A veteran may be credited veterans' preference points only to obtain initial employment in the district. Thereafter, the only additional points for an open examination shall be seniority points granted in accord with section 4220.3(C)2.

HIRING PROCEDURES : Garden Grove is a merit system (civil service) school district. Employment and promotions are based upon merit, fitness and qualifications. The person selected to fill any regular position will be from among the top three ranks on the eligibility list approved by the Personnel Commission. All regular employees will serve a six (6) month probation.

EXAMINATION FOR TUBERCULOSIS : Proof of freedom from active tuberculosis must be furnished prior to employment and must be based upon an intradermal Mantoux tuberculin skin test completed within the last 60 days.

FINGERPRINTING : All new employees will be fingerprinted.

BENEFITS : All classified employees receive the following :

All regular classified employees who are employed 30 hours or more a week are eligible for the following additional benefits :

WE ARE AN EQUAL OPPORTUNITY / MERIT SYSTEM EMPLOYER

9701.89 (Revised : 7 / 24)

Garden Grove Unified School District offers a tremendous benefit package that includes :

All regular employees who are employed 30 hours or more a week are eligible for the following additional benefits :

01

The information you provide on the general and supplemental applications will be used to evaluate whether you meet the minimum requirements for this position. Candidates who meet the minimum qualifications for the position will be invited to participate further in the selection process. It is important that you fill out the application as complete and accurate as possible. Supplemental questions that are not answered fully and completely will be considered incomplete and will cause you to not be considered further in the recruitment process. All experience mentioned in the Supplemental Questions must also be included in the Work Experience section in order to be considered complete. A resume in lieu of a complete response on the application or the supplemental is not acceptable. Did you read and understand this information?

02

Do you have a high school diploma, GED, or equivalent certificate?

03

Please select the choice that best describes your experience. NOTE : Two (2) years of part-time experience is equivalent to one (1) year of full-time.

04

Please be specific and explain how you meet the experience requirement of secretarial experience involving meeting the public (Option 1) OR responsible clerical experience in a school district (Option 2).Provide the name of the organization(s) including any school districts you have worked with, your job title(s), dates you worked (month / year - month / year) and include a few examples of the complex projects and duties you have performed.NOTE : For option 1, secretarial experience must include duties that directly support the work of another individual or group of individuals. For option 2, you must explain why your experience should be considered "responsible".REMINDER : Failure to answer this question fully may result in disqualification. The experience described MUST also be included in the Work Experience section of your application.

05

Select your level of proficiency with word processing programs such as Microsoft Word.

06

Select your level of proficiency with spreadsheet programs such as Microsoft Excel.

07

Select your level of proficiency with database programs such as Microsoft Access, student / employee information systems, payroll or accounting databases (these are just examples).

08

Please describe your computer experience in each of the following programs : a. Word processing b. Spreadsheets c. Database management In your response, please include examples of the types of work products you produced using these programs and what job(s) you were in.

Required Question